Editorial Facilitator

Updated: 3 months ago
Location: Durham, ENGLAND
Job Type: FullTime
Deadline: 04 Dec 2022

Faculty of Business

Grade 4: - £21,630 - £23,144 per annum
Open-Ended/Permanent - Full Time
Contract Duration: This role is full time and permanent subject to the external funding
Contracted Hours per Week: 35
Closing Date : 20-Sep-2022, 6:59:00 AM 

Job Title: Editorial Facilitator
Department: Management and Marketing, Durham University Business School
Grade: Grade 4
Salary range: £21,630 – £23,144 per annum
Working arrangements: 35 hours per week, Monday to Friday; Hybrid working in operation
Closing date: ~19.09.2022
Potential interview date:  w/c 26.09.2022

The University

At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting – Durham is a university like no other.

Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer.

We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here.

The Role and the Department

Dynamic and vibrant, Durham University Business School is one of Durham University’s four Faculties and is comprised of four research-intensive departments: Accounting, Economics, Finance, and Management and Marketing.  Known for its global reputation, its impact on policy and practice and its strong focus on ethics, responsibility and sustainability, the School aims to be a leading European business school with a strong global presence by 2027. 

The School currently has 180 academic and teaching staff, with plans and resource commitments to grow to 230 by 2027.  The School has a high-quality portfolio of programmes at undergraduate, masters and doctoral level, across all subject areas.  The school’s student population is around 4000, across undergraduate, postgraduate and research programmes, attracting a talented and diverse student intake (with over 130 nationalities).

Our vision is to lead business thought and practice to improve global wealth and well-being. Our associated mission is to create, share and use knowledge to deliver equitable and sustainable futures around the world. We pursue this mission by advancing world changing knowledge and securing global impact through increasingly collaborative research across disciplines and around the world. Further information on the School can be found at http://www.dur.ac.uk/business/ . 

Within the Business School, the Department of Management and Marketing hosts the editorial office of the Journal of Management Studies (JMS). JMS, which is governed by the Society for the Advancement of Management Studies (SAMS), is a leading academic journal. It has one of the highest impact factors in management and business studies and is listed in the Financial Times’ top 50 journals. 

The JMS editorial office administers the publication of the Journal of Management Studies and handles well over 1,000 submissions per year. It also provides administrative support to the Society for the Advancement of Management Studies. This includes the organisation of events at major international conferences and the publicising of activities and published papers on social media.

The postholder will work as an integral part of the Editorial Office team. They will be focusing on the processing of manuscripts and on their subsequent promotion on social media. The postholder will be working with authors and editors to promote research published in the journal on social media. Furthermore, they will provide a professional and efficient administrative and promotional service for the Journal of Management Studies and its governing organisation, SAMS.

Working at Durham 

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits:

  • 27 Days annual leave per year in addition to 8 public holidays and 4 customary days per year – a total of 39 days per year. The University closes between Christmas and New Year. 
  • No matter how you travel to work, we have you covered.
  • We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.
  • Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.
  • On site nursery is available and children’s clubs in the summer holidays.
  • Family friendly policies, including maternity and adoption leave, which are among the most generous in the higher education sector (and likely above and beyond many employers).
  • There is a genuine commitment to developing our colleagues professionally and personally.  There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University. All staff have dedicated annual time to concentrate on their personal development opportunities. 
  • The opportunity to take part in staff volunteering activities to make a difference in the local community
  • Discounts are available via our benefits portal including: money off at supermarkets, high street retailers, IT products such as Apple, the cinema and days out at various attractions. 
  • We offer generous pension schemes. 

Durham University is committed to equality diversity, inclusion and values

Our collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work.

As a University, equality, diversity, and inclusion (EDI) are a key part of the University’s Strategy and a central part of everything we do. We also live by our values and our Staff Code of Conduct. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive. It’s important to us that all of our colleagues are aligned to both our values and commitment to EDI.

We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities. If you have taken time out of your career, and you feel it relevant, let us know about it in your application. If you are a candidate with a disability, we are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so.

What you need to demonstrate when you apply/Person Specification

When you apply it is important that you let us know what skills/experience you have from a similar role and/or what skills/experience you have which would make you right for this role. Further information about the role and responsibilities is at the end of this job description. Where a criterion has an asterisk* next to it, it may be given additional weighting when your application is considered. 

Your application should cover the following criteria:

Essential Criteria   

  • Excellent oral and written communication skills.  
  • Good digital skills including experience in using core digital tools including internet, email, digital communication tools, Microsoft 365 applications, digital booking system.
  • Five GCSE’s at least Grade C or level four (or equivalent) including English Language and Mathematics (or equivalent experience or qualifications). 
  • Post-16 qualification or equivalent experience.   
  • Evidence of relevant personal development to maintain skills.  
  • Relevant administrative experience in a busy office environment. 
  • Demonstrable ability to provide advice and guidance to a range of customers and colleagues.  
  • Experience of working on the front line with service delivery, and the ability to work under pressure and meet tight deadlines without compromising on quality.  
  • Ability to solve problems as part of a team and resolve straightforward issues.    
  • Experience of working in a team. 
  • Desirable Criteria

  • Experience of using social media for work purposes.
  • Experience of working in academic publishing or an editorial office.
  • Experience of dealing with international stakeholders.
  • How to apply

    To progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above. Where there are desirable criteria we would also urge you to provide any relevant evidence. Please don’t forget to check if there are any weighted criteria (see above).

    While some criteria will be considered at the shortlisting stage, other criteria may be considered later in the assessment process, such as questions at interview. 

    Submitting your application

    We prefer to receive applications online. We will update you about your application at various points during the process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails

    What you are required to submit:

  • A CV;
  • A covering letter providing examples of how you meet all of the criteria within the Person Specification  
  • Contact details 

    If you would like to have a chat or ask any questions about the role, Margaret Turner (Editorial & Liaison Manager) would be happy to speak to you, please contact her at m.c.turner@durham.ac.uk .

    Further information about the role

    Role Delivery

    • Focus on checking editor, reviewer and author requirements to ensure the delivery of excellence with the JMS stakeholder experience. 
    • Respond to service users answering and recording standard queries. Solve day-to-day routine problems and source background information within the role. 
    • Apply standard professional and recognised regulatory procedures to process, check and reconcile anomalies within data and information sets, and ensure that appropriate ethical checks have been made. 
    • Compile, record, store and archive data and information to ensure the accuracy and safety of information, providing reports as required to team members, JMS editors, authors and more experienced staff.  
    • Use standard office-based digital systems, tools and equipment to carry out data recording, communications and networking. 
    • Make venue, catering, travel and/or equipment arrangements for events, meetings and activities. 
    • A commitment to equality, diversity and inclusion and the University’s values.


    • Contribute to the planning of team activities, work and deadlines to ensure the smooth running and timeliness of service. 
    • Work with team members to ensure the smooth running of administrative and promotional processes to support JMS stakeholders and editorial activities.
    • Work with team members and other stakeholders to prepare for the delivery of activities, conferences and events, including onsite support.
    • Undertake occasional national and international travel.
    • Work occasional weekends and evenings.


    • Liaise with internal and external stakeholders to promote JMS online. 
    • Provide media scanning activities within the role to match JMS published articles to areas of topical interest for impactful promotion.
    • Provide a highly responsive and proactive support service for JMS Editors, reviewers, authors and other key stakeholders.
    • Work with team members, authors, editors and other stakeholders to ensure accurate and timely social media engagement to support JMS’ and SAMS’ promotional activities.
    • Flexible in approach to accommodate the needs of team members and/or JMS stakeholders. 
    • Liaise and collaborate with staff in other areas of the organisation to ensure a seamless, smooth and efficient editorial service. 
    • Resolve queries and requests for information and advice and escalate more specialist and complex queries or issues to more experienced team members.
    • Contribute to stakeholder engagement, promotion and communication activities, and events.
    • Provide service and support for editors’ working groups and meetings, to draft and distribute documents and communications in standard professional formats. 
    • Any other reasonable duties. 

    Useful links

    Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement https://www.dur.ac.uk/ig/dp/privacy/pnjobapplicants/ which provides information on the collation, storing and use of data.

    DBS Requirement: Not Applicable.

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