EDI Administrator

Updated: about 2 months ago
Location: Durham, ENGLAND

EDI Administrator (
Job Number:
Equality & Diversity
Grade 4: - £21,630 to £23,144 per annum
Fixed Term - Full Time
Contract Duration: until January 2026
Contracted Hours per Week: 35
Closing Date
: 12-Oct-2022, 6:59:00 PM 

The Department and role purpose:

Durham University recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion are vital to our success. With EDI running throughout the University Strategy and our values, we help to create a working, learning and social environment in which individuals can utilise their skills and talents to the full. The Equality, Diversity, and Inclusion Team at Durham work with colleagues across the organisation to ensure that the principles are embedded in everything we do.

Working closely with the pro:NE Project Manager and EDI Lead for Race and Religion, the postholder will provide a high level of administrative support to the delivery and implementation of key EDI policies and initiatives including the Race Equality Charter, and the pro:NE Project, as well as other strands of EDI work. Pro:NE is a four-year, Office for Students funded regional project to increase the recruitment, retention, development, and attainment of PGR students from minority ethnic groups. Durham is partnering with Newcastle, Northumbria, Sunderland, and Teesside Universities to deliver this innovative project.

We are looking for someone who is a well organised, collaborative team player with good administrative skills. The role is an excellent opportunity to develop knowledge and skills in the area of Equality, Diversity, and Inclusion, and to work with a wide range of internal and external stakeholders.


Core responsibilities:

  • Provide a responsive and proactive support service for stakeholders.
  • Focus on checking stakeholder requirements to ensure the delivery of excellence with the frontline stakeholder experience.
  • Respond to service users answering and recording standard queries and bookings for activities and/or events. 
  • Contribute to the planning of team activities, work, and deadlines to ensure the smooth running and timeliness of service.
  • Solve day-to-day routine problems and source background information within the role.
  • Record data and information accurately and provide reports as required to team
  • members and more experienced staff.
  • Operate an information request booking and enquiry service and process requests finding solutions or escalating queries where necessary.
  • Flexible in approach to accommodate the needs of team members and/or service users.
  • Assist team members to organise, plan and prepare for events, meetings, and activities.
  • Liaise with internal and external suppliers, contractors, and professional specialists to pass on information.
  • Apply professional and regulatory procedures and processes and use of systems.
  • Liaise and collaborate with staff in other areas of the organisation to ensure a seamless, smooth, and efficient service.
  • Resolve queries and requests for information and advice and escalate more specialist and complex queries or issues to more experienced team members.


Role responsibilities:

  • Work with team members to ensure the smooth running of administrative processes of the Pro:NE project, Race Equality Charter delivery and activities such as Committee Shadowing and Mentoring Schemes.
  • Apply standard procedures to process, check and reconcile anomalies within scholarship data and information sets.
  • Compile, record, store and archive data and information to ensure the accuracy and safety of information in line with GDPR requirements following set protocols for the sharing of information with project partners.
  • Liaise with representatives from other service areas, professional organisations and agencies for example Advance HE and project partners at other regional Universities.
  • Use standard office-based IT systems (including Banner and Oracle Financials), tools and equipment to carry out data recording, communications, and networking.
  • Update webpages and social media for the Pro:NE project and other key initiatives.
  • Provide service and support for networks, scholarship committees and meetings, to draft and distribute documents and communications in standard professional formats.
  • Process and update key business documentation, including privacy notices, participant information sheets, action, and project plans.
  • Liaise with internal and external suppliers and specialists with the organisation, planning and delivery of services, activities, and events.
  • Make venue, catering, travel and/or equipment arrangements for events, meetings, and activities; including supporting international students to book flights and make travel arrangements, in line with their award.
  • Any other reasonable duties.


Specific role requirements

Occasional regional travel and out of hours working may be required to support in person events and meetings.


Working Arrangements

At Durham we recognise that our staff and students are our greatest asset and we want to support the health and wellbeing of all. Hybrid working supports this ethos and provides many benefits to our colleagues, including empowering people, where their role allows, to work in a manner which is more suitable for them, whilst encouraging our commitment to environmental sustainability.

Depending on the needs of the business and the job role, Durham University is piloting hybrid working for all Professional Services colleagues in the academic year 2021/2022, which may include the opportunity to work both on and off campus and to flex working hours. If appointed to the post, your line-manager will discuss the specific arrangements with you. Any hybrid arrangements are non-contractual and may change within the pilot and when the pilot ends.



The post is full time / part time, fixed term for a 4-year period and may be offered on an internal secondment basis subject to the agreement of the current line manager.


Reward and Benefits

To support the delivery of the University's People Strategy to attract, retain and reward the very best, we offer a fantastic range of rewards and benefits to our staff, including:

  • 27 days annual leave, plus 4 customary days and 8 bank holidays (pro-rata for part time) and the option to purchase additional leave.
  • Automatic enrolment into a pension scheme.
  • Corporate and local discounts.
  • Wellbeing resources and discounted health benefits.
  • Health discounts on sports and activities at Maiden Castle Health and Activity Centre.
  • Reward and Recognition Schemes.
  • Personal and career development.
  • And so much more, with further information available here


Recruiting to this post

In order to be considered for interview, candidates must evidence each of the essential criteria required for the role in the person specification. In some cases, the recruiting panel may also consider the desirable criteria, so we recommend you evidence all criteria in your application.

Please note that some criteria will only be considered at interview stage.

Please note: Candidates applying via Redeployment are only eligible to apply to a post at the same Grade or one Grade lower.


How to apply

We prefer to receive applications online.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement https://www.dur.ac.uk/ig/dp/privacy/pnjobapplicants/ which provides information on the collation, storing and use of data.


Information if you have a disability

The University welcomes applications from disabled people. We are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, adjustments will be made to support people within their role.

If you are unable to complete your application via our recruitment system, please get in touch with us on e.recruitment@durham.ac.uk .


What you are required to submit

1. A CV;

2. A covering letter which details your experience, strengths and potential in the requirements set out in the essential and desirable criteria. Please ensure you provide examples of how you meet each of the criteria.

Please ensure that you submit all documentation listed above or your application cannot proceed to the next stage.


Contact details

For further information regarding this post, please contact; Rachel Archbold, Head of EDI email rachel.archbold@durham.ac.uk


Contact information for technical difficulties when submitting your application

If you encounter technical difficulties when using the online application form, we prefer you send enquiries by email. Please send your name along with a brief description of the problem to: e.recruitment@durham.ac.uk

We will notify you on the status of your application at various points throughout the selection process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails.

At Durham University, our aim is to create an open and inclusive environment where everyone can reach their full potential and believe our staff should reflect the diversity of the global community in which we work. We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities.

As a University we foster a collegiate community of extraordinary people aligned to the values. Equality, Diversity, and Inclusion (EDI) are a key part of the Strategy and a central part of everything we do. At Durham we actively work towards providing an environment where our staff and students can study, work, and live in a community which is supportive and inclusive, and in doing so, recruit the best candidates from all backgrounds and identities. important to us that all of our colleagues are aligned to both our values and commitment to EDI.

Person specification - skills, knowledge, qualifications and experience required

Essential Criteria

  • Excellent oral and written communication skills.
  • Proven IT skills, including use of Microsoft Office.
  • Five GCSE’s at least Grade C or level four (or equivalent) including English Language and Mathematics (or equivalent experience).
  • Evidence of personal development to maintain skills.
  • Relevant administrative experience in a busy office environment.
  • Demonstrable ability to provide advice and guidance to a range of customers and colleagues.
  • Experience of working in a team.
  • Desirable Criteria

  • Post-16 qualification or equivalent experience.
  • Experience of working on the front line with service delivery, and the ability to work under pressure and meet tight deadlines without compromising on quality.
  • Ability to solve problems as part of a team and resolve straightforward issues.  
  • Experience updating webpages and using social media to inform communication
  • An interest or knowledge in EDI issues with a particular focus on those affecting people from minoritized backgrounds 

    Realising Your Potential Approach

    The Realising Your Potential Approach clarifies the behaviours expected to be demonstrated by all staff across Professional Services in the University regardless of their role. Along with the core responsibilities, role responsibilities and the person specification, the Realising Your Potential Approach behavioural indicators are used to inform the recruitment and selection process. Further information on the Realising Your Potential Approach is available here.


    Durham University

    OUR CHARACTERISTICS: We are a globally outstanding centre of teaching and research excellence, a collegiate community of extraordinary people, in a unique and historic setting.    

    OUR VALUESWe are inspiring, challenging, innovative, responsible and enabling.

    Durham University is one of the world's top universities with strengths across the Arts and Humanities, Business, Sciences and Social Sciences. We are home to some of the most talented scholars and researchers from around the world who are tackling global issues and making a difference to people's lives. 

    The University sits in a beautiful historic city where it shares ownership of a UNESCO World Heritage Site with Durham Cathedral, the greatest Romanesque building in Western Europe. A collegiate University, Durham recruits outstanding students from across the world and offers an unmatched wider student experience.

    Durham University seeks to promote and maintain an inclusive and supportive environment for work and study that assists all members of our University community to reach their full potential. Diversity brings strength and we welcome applications from across the international, national and regional communities that we work with and serve.

    It is expected that all staff within the University:

    • Contribute to our learning culture by engaging in mentoring, training and coaching.
    • Positively contribute to fostering a collegial environment; as well as demonstrating commitment to equality, diversity and inclusion.
    • Have due regard to Health and Safety requirements appropriate to grade and role.


    Family key attributes

    Roles in this family provide a comprehensive service and deliver the efficient administration and governance of the University.


    Overall family purpose

    • Deliver direct and indirect services to stakeholders.
    • Provide advice and answer queries as part of an enquiry-desk/help-desk function.
    • Respond to and manage requests for information and resources.
    • Deliver services to meet regulatory requirements and procedures. 
    • Plan and deliver a joined-up approach to University business and people services.
    • Align business processes and services to meet operational and strategic policy objectives.  
    • Deliver business processes to ensure effective management, governance and the economic viability of the University. 
    • Encourage, collaborate and participate in the development of productive cross-institution relationships and working.
    • Provide excellent professional services that meet strategic and operational goals and business needs.
    • Carry out monitoring, analysis, development and planning to design new services and service updates for continuous improvement whilst meeting changes in regulations.
    • Engage with specialist professionals, consultants, and suppliers to exchange knowledge and facilitate partnership working.
    • Work collaboratively and network across the University with staff in other families to ensure a smooth, timely and high-quality delivery of service.
    • Align and deliver programmes and activities to meet operational and strategic objectives to enhance the stakeholder experience.
    • Engage and encourage participation with external professionals, schools, alumni and donors.


    Link to key strategic plan

    • An economically sustainable approach to delivering Professional Services across the University;
    • A joined-up approach to University professional services, regardless of location or line management;
    • A culture and practice of continuous improvement; 
    • Design services that meet business need;
    • A stakeholder-focused orientation, offering satisfying careers to all staff;
    • Support and facilitate programmes that offer intellectual challenge, cohesiveness and a strong sense of progression;
    • Ensure that an increasingly diverse workforce is treated equally, fairly and with respect, and that all staff are demonstrably valued and actively engaged.

    DBS Requirement: Not Applicable.
    View or Apply

    Similar Positions