Graduate Studies Administrative Assistant

The Department of Sociology is seeking an enthusiastic, motivated and highly efficient individual to support the academic administration of the department.

About the Role

The Graduate Studies Administrative Assistant will support the Graduate Studies Officer’s work on the administration of the department’s three graduate programmes, as well as taking responsibility for the day-to-day administration of the DPhil Sociology programme. Additionally, the post-holder will assist with the development, implementation and smooth running of a new short courses programme for members of the public.

The post-holder will work closely with the departmental administrative team, as well as academic members of staff with fixed term responsibilities including the Director of Graduate Studies, the Taught Course Director, the Chair of Examiners and the Head of Department. This role involves interaction with and support of a broad range of people including current students, prospective students, academics, college and departmental staff, as well as the Divisional Office and the wider university administrative network.

This post provides the post holder an excellent opportunity to gain substantial experience of graduate student administration and to develop their career in university administration in one of the UK’s leading universities.

You will be based in the Department of Sociology, 42-43 Park End Street, Oxford, OX1 1JD – a central location close to Oxford’s train station. Hybrid working is welcome: it is expected that the postholder could spend up to 40% of their time working remotely if desired. The postholder would also be able to work fully on site if preferred.

This is a permanent full-time position (0.8FTE would also be considered) and will be available from June 2024 or as soon as possible thereafter.

Application Process

The closing date for applications is 12:00 midday UK time on Wednesday 17 April 2024 with interviews taking place in the week commencing 06 May 2024.

You will be required to upload a CV, supporting statement (covering letter), and details of two referees as part of your online application. Your supporting statement should clearly set out the extent to which you meet each of the selection criteria of the post.

Further details for this position, including information on how to apply, are outlined in the job description. For informal enquiries about the posts, please email: