CSF-859-24 - Director's Assistant

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Institute for Cultural and Creative Industries
Location:  Canterbury
Salary:  £23,144 to £24,533 per annum pro rata
Grade:  Grade 4
Post Type:  Part Time
Hours per Week:  17.5
Contract Type: Permanent
Release Date:  Thursday 07 March 2024
Closing Date:  23.59 hours GMT on Thursday 21 March 2024  (unless otherwise stated)
Reference:  CSF-859-24

The Directors’ Assistant plays a key role in supporting the work of the Director of Institute of Cultural & Creative Industries and the other sub-Directors. This is a broad role which requires a high level of confidentiality and tact at all times, together with an excellent attention to detail.

As Directors’ Assistant, you will be expected to provide senior administrative support including diary management, correspondence, stakeholder liaison, expenses claims, travel arrangements, meeting arrangement (e.g. booking venues, arranging catering) preparation of agendas and papers, taking minutes, circulating and following up action points.

 What you will do :

Provide proactive, high quality and confidential support to the Directors.

Diary management, ensuring recognition of potential conflicts of time and ability to identify priorities and adjust diaries accordingly to mutual satisfaction.

Arranging meetings and events, including attending and producing minutes, as required.

Arranging national and international travel.

Preparing materials for presentations, reports and marketing.

What you will need :

•       GCSE English and maths or equivalent

•       ECDL or equivalent IT qualification

•       Proven senior secretarial/PA support, including diary management, records & filing maintenance, meeting/event organisation, arranging travel bookings and processing financial transactions

•       Proficient working knowledge of MS Office, including Word, Excel, PowerPoint, Outlook (email and electronic diary management) and the ability to use a database

•       Ability to manage highly confidential and sensitive matters with discretion and tact

•       Ability to work under pressure, particularly to manage conflicting pressures working quickly and accurately to meet tight deadlines

We particularly welcome applications from female and black, Asian and minority ethnic candidates as they are under-represented at this level in this area

Please note that we prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and promotes equality at all levels.