Contracts Senior Specialist

Job Description 

(Contracts Senior Specialist 1010084)  -(Contracts)

Description

• Receive and analyze assigned purchase requisitions for compliance with Policy & Procedures manual standards and to ensure information is complete and accurate and that order parameters are clear and understood
• Review, assess and develop product and service specifications
• Confer with departments to obtain required information and resolve questions regarding requirements; revise specifications; when necessary, define detailed and accurate specifications
• Develop Invitation for Bids, Request for Quotations, and Request for Proposals, ensuring that all applicable legal and contractual provisions are included.
• Evaluate bids, performing price/cost analyses and assessing discounts, delivery conditions and the quality and suitability of supplies, materials and equipment
• Make recommendation to the Manager regarding the award of bids, selecting appropriate vendors and suppliers; issues purchase orders
• Utilize on-line e-Tendering bidding for bid postings, Selection Process and award notifications
• Analyze purchasing history of inventory parts and determine the original Purchase details
• Determine serviceability of assigned items and assesses and determines appropriate action/s
• Investigate, analyze, and make recommendation to Manager for new or better sources of supply for products and services within areas of assigned responsibility
• Administer standard fixed contracts and coordinate contract renewal functions for routine agreements • Interview vendors to evaluate products and services and to obtain information for use in developing proposals
• Investigate, assess, and resolve product, vendor, receiving or other complaints or discrepancies; communicate and follow-up with vendors and appropriate internal departments to obtain prompt resolution
• Review error reports and resolve related pricing, quantity and freight terms discrepancies
• Prepare and maintain detailed spreadsheets, databases, and other reports as required
• Attend training sessions in purchasing related areas
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by the Line Manager

Qualifications

Required Qualifications

• Bachelor’s degree in Business Administration or any other related field.

Required Experience

Expats: A minimum 7-9 years of relevant experience

UAE Nationals: A minimum of 3-5 years of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team ([email protected] ).

Primary Location : KUK – Khalifa University
Job : Senior Contracts Officer
Schedule : Regular
Shift : Standard
Job Type : Full-time