Business Administration Coordinator

An exciting opportunity has arisen for an experienced Administrator/Assistant coordinator to work alongside the Director of Estates & Facilities at the University of Wolverhampton. You will be responsible for the management comprehensive and confidential administrative support, accessing key confidential information, elements of project work or supporting others in bringing such information together into business cases and Board reports etc, supporting staff meeting and associated administration of theses and project boards, and day to day administration requirements on behalf of the Director.

Responsibilities

• Manage proactive administrative functions and support for the Director of Estates and Facilities, and the wider Directorate.
• Gather required information/data to support and assist in the provision and production of required reports/documentation.
• Deliver high quality professional and proactive expertise and support against key standards and targets in support of our operational and strategic plans and the SLA we look to deliver to our customers. 
• Where appropriate organisation of meetings and associated invites as requested, ensure timely distribution of information in advance of the meetings, taking of accurate minutes and the distribution of these for review and information well in advance of the next meeting.
• Responsible for the management of information associated to senior management team data, absence/holiday/change of information, manage any travel arrangements and expenses claims. Booking for conferences, courses and associations memberships.
• Contribute to the design, content and editing of Directorate webpages and ensure quality, accuracy, and consistency of these.
• To drive and support administration functions within the directorate as required.

Requirements

• A level or equivalent qualifications.
• Exceptional organisational and administrative skills and exceptional written and verbal communication and interpersonal skills.
• Experience of managing and planning own workload with limited supervision.
• IT skills and be proficient in the use of word, excel, database, visio and other Microsoft packages.
• High level of accuracy with a meticulous approach to detail.

The University of Opportunity for Students and Staff

As part of our commitment to ensure the diversity of our staff body reflects those of the student and local communities we serve, we particularly welcome applications from candidates of Black, Asian, or Ethnic Minority heritage, and candidates who are Disabled (including people who may not define themselves as disabled, but nevertheless encounter challenges)

PLEASE NOTE: Applications are scored against the criteria set out in the job description and person specifications attached to this advert. Applications are not assessed against the job advert so please ensure your applications are crafted against the Job Description and Person Specification contained within it.