Assessment Administrator

An exciting opportunity has arisen to join the University of Plymouth Faculty of Health as Assessment Administrator.

The Faculty of Health Assessments Team are dynamic, fast paced, and energetic. Combining events planning with data analysis, the team organise and support the delivery of a range of assessments for the medical and dental schools. Assessments range in size from 30-40 students to around 900, and are delivered in a variety of ways, from online invigilated examinations, to ISCE and OSCE assessments, which require students to demonstrate clinical competencies in a simulated environment. Flexibility and adaptability are important to assist with exam delivery, which can occasionally fall outside of typical working hours.

The medical and dental schools offer a supportive and collaborative workplace, where innovative ideas are encouraged and opinions of all are respected and listened to. You will be required to network with academic and professional services team members across and externally to the university, representing the team at various meetings and deputising in the Senior Assessment Administrators’ absence.

Providing support during exams is key and requires an individual who can think on their feet to mitigate issues as they arise. Ability to communicate clearly, effectively, and sympathetically with other staff member and students is also vital, both in a written and verbal capacity. 

You will be a valued member of an established team of five, working under the guidance of the Senior Assessment Administrator and alongside another Assessment Administrator. You will be expected to offer line management to one of two Assistant Administrators.

Day to day tasks include:

• Liaising with academic staff to determine the requirements of assessments and following this through to the day of the assessment.
• Preparing written instructions to share with students, offering concise and clear guidance on times and locations, as well as what is expected of students during the exam.
• Populating exam forms using data shared by academic staff.
• Overseeing Excel based trackers to review progress of assessment forms and data checks for ongoing student assessments.
• Preparing data files for assessment forms. Attention to detail and the ability to locate data from various systems is key to completing the data files, whilst also asking other team members to help check accuracy of work.
• Exam preparation, including utilising an Excel progress tracker to review exam venue and student arrangements, plus exam software set-up.
• Servicing and attending a variety of meetings, including post-test meetings, working groups and team meetings.
• Keeping open communication with the team, asking for support, and checking each other’s work, plus motivating each other is key to the team’s success.

There is an essential requirement within this role that you will be required to travel to and work at different University sites and/or other business locations that may not be easily accessible by public transport. Please refer to the job description for further information.

This position will mainly be based between the John Bull building in Plymouth, however, during assessments you may be required to be present at various locations across Plymouth. Occasional travel to our Torbay, Truro and Taunton sites may be required to support the activities of the team.

Hybrid working is available at the line manager’s discretion.

Please demonstrate how you meet the essential criteria outlined in the knowledge, qualifications, training and experience elements of the job description in your supporting statement.

For an informal discussion to find out more about the role then please contact Jen Eastwood: by email at [email protected]  

Interviews are likely to take place on Monday 25 March 2024 and you will be notified if you have been shortlisted or not.

This is a full-time position working 37 hours per week on a permanent basis.

Flexible working options including job share will be considered.

We offer a competitive salary package and a generous pension and holiday scheme. We also offer a range of other benefits, including ongoing development opportunities.  A summary of our comprehensive benefits can be viewed here .

The Faculty of Health holds two Silver and two Bronze Athena Swan Awards, which recognises commitment to supporting gender equality within higher education.

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.

The University of Plymouth is a diverse, welcoming community where everyone makes a difference and is encouraged to bring their whole selves to work. To find out more about our inclusive community, initiatives such as Athena Swan and the Race Equality Charter and our range of benefits / support mechanisms such as flexible working, staff networks and enhanced maternity, paternity & adoption leave please visit our Equality, Diversity and Inclusion webpages

We particularly welcome applicants from under-represented groups such as BAME/BIPOC and LGBT+

Job Description