Updated: 5 months ago
Location: Southampton, ENGLAND
Deadline: 05 May 2017

Archives & Special Collections

Highfield Campus


£29,301 to £36,001 Pro rata per annum

Part Time (21 hours per week) Fixed Term (until March 2018)

Closing Date:  

Friday 05 May 2017

Interview Date:  

To be confirmed



We are looking for a qualified archivist, preferably with experience of supervision of a reading room service and of archives in the higher education sector to join our Special Collections Division for a maternity leave cover. The University’s archival holdings are especially strong in political and military material of the nineteenth and twentieth centuries, along with collections relating to the Jewish peoples. The post holder will join a team providing a full range of archival services, from cataloguing of collections, working with researchers in our reading rooms and providing research support to students, the preparation of exhibitions and other outreach activities, including the use of social media.  

The University of Southampton is already one of the top 15 research universities in the UK and has achieved consistently high scores for its teaching and learning activities. Staff are involved in research activities at the highest level and our postgraduates make a major contribution to our thriving community. Our researchers are ranked among the top five in UK universities for engineering and computer science, nursing and general practice, statistics, sociology and social policy, European studies and music, and earth systems and environmental sciences. Our students come from all over the world to grow creatively, enjoy the many experiences on offer and learn from our professional theorists and practitioners - excellent preparation for a broad range of careers. We are proud of our alumni, many of whom have secured prestigious positions across the globe. We are committed to further improve our position as a leading research university of international standing, distinguished by our enterprise. We aspire to be a place of opportunity and inspiration that attracts talented staff and students regardless of their background.  University Library have five libraries located across our campuses which provide access to a wide and diverse range of literature. The main Library, the Hartley Library, is located at Highfield Campus and has an excellent reputation as one of the leading research libraries in the UK.

The Library's total collection comprises over 2.4 million volumes, six million manuscripts and more than 22,000 current periodicals, of which 175,000 are available in electronic format. The library also has approximately 400,000 e-books.  The Special Collections Division 1. The post falls within the Special Collections Division of the University Library, which is responsible for the Universities holdings of manuscripts and printed special collections. The Special Collections Division is one of seven divisions in the University Library. It currently has a staff of 16 (10 FTE) including archivists, conservators, a librarian and support staff. The Division has approximately 6,000 linear metres of archives in strongroom accommodation, a secure reading room, its own conservation facilities and a prestigious exhibition gallery. 2. The Divisions manuscript collections number are more than 6.5 million items and are especially strong in nineteenth and twentieth century political and military papers; and in material focused on relations between the Jewish and other peoples, and the papers of Anglo Jewry more generally, together constituting one of the largest collections of Jewish archives in Western Europe. In the first category, notable collections include the papers of the first Duke of Wellington, the third Viscount Palmerston and Earl Mountbatten of Burma. The Palmerston and Mountbatten papers form part of the Broadlands Archives, recently secured for the University after a campaign that saw us raise £2.85 million in seven months. Among the collections of Jewish archives are some for the most prominent members and organisations in the community, including the private papers of three Chief Rabbis, the archives of the Jewish Board of Guardians, the Anglo-Jewish Association, and the Jewish Chronicle newspaper.

A guide to the collections, detailed databases and surveys of related archive material are available on the Divisions website at The Division has recently launched a Virtual Reading Room at 3. The printed special collections are in a number of cases intimately connected with the manuscript collections and members of the Division work together closely at all times. Holdings include a wide range of printed materials, photographic collections, prints and drawings and the Library's holdings of rare books. Of particular note are the Cope collection of material on Hampshire and the Isle of Wight; the Perkins Agricultural Library of works of British and Irish writers on agriculture, printed before 1901; and the Parkes Library, one of the most important collections in Western Europe for the study of Jewish history and the relationships between the Jewish and non Jewish worlds. The printed collections are catalogued in the University Library=s On Line Public Access Catalogue, which can be accessed through the website above. 4. The Division receives more than 5,000 reader visits each year. Most readers are carrying out academic research, and many of those working with the manuscript collections come from overseas. The Divisions website receives more than 26,000 accesses each week. 5. The Hartley Library and the Special Collections Division within were the focus of a major building project, completed in the summer of 2004. As part of a 10 million programme of construction and refurbishment, with substantial support from the University, the Heritage Lottery Fund and the Jewish Claims Conference, the project has provided accommodation for the main library collections for a further decade and expansion space for the Special Collections for a further twenty years. In addition, it has provided new working accommodation for archive staff, new conservation and reprographic facilities, increased reading room accommodation, a secure seminar room for teaching and workshops with original materials, and a prestigious area for exhibitions. In conjunction with academic staff, the Division mounts conferences, seminars and public lectures, and has a programme of publications. The Division is closely involved with teaching associated with its collections, and contributes to courses in history, music, English, medieval studies and other disciplines.

Application Procedure

You should submit your completed online application form at . The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Georgie Warren (Recruitment Team) on +44 (0)23 8059 7749. Please quote reference 834517KX-R on all correspondence.

Further details:

We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.

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