Apprentice Purchasing & Helpdesk Admin Assistant

About the role

We have an exciting opportunity for you to join the University of Oxford as an Apprentice Purchasing & Helpdesk Administrative Assistant in the Direct Labour Organisation, a section within Estates Services.

The DLO & Parks Admin team are responsible for carrying out all the admin tasks to ensure reactive repairs and planned maintenance work carried out by the DLO & Parks tradesman is supported. This includes purchasing and associated finance activities, managing the Estates Helpdesk as well as more general administration tasks. As an apprentice Purchasing & Helpdesk Administrative Assistant you will learn how to log, manage and respond to work requests via the Estates CAFM System Planon, and undertake purchasing process against those work requests. Your training will involve learning on the job by working alongside the Admin Team and the Business Administration and Customer Service Manager, as well as training from Abingdon & Witney College.

You will be part of a friendly, supportive and specialist team with a high level of customer focus, who take pride in the work they do.

The Admin team are based in the DLO offices in South Parks Road, as well as the Parks Tentorium off Parks Rd and you will spend time in both locations depending on training needs.

About the apprenticeship

As part of this role, you will undertake an Apprenticeship with Abingdon & Witney College, where you will complete a Level 3 Business Administrator Apprenticeship.

For this apprenticeship, you will work at the Estates Services, Direct Labour Organisation department in 1a South Parks Rd or at the Parks Tentorium off Parks Rd.  As part of your apprenticeship, you will be required to attend Abingdon & Witney College for 10 days over the course of the apprenticeship.

In total, it will take 18 months to complete all elements of the apprenticeship, with support from the Department, University, and College throughout.

Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit**: https://www.apprenticeships.ox.ac.uk**

About you

You will be passionate about starting your career in business administration and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career or you may be looking for a career change.

To complete the level 3 apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English. If you did not achieve these grades, do not let that put you off from applying as you can study Functional Skills as part of the apprenticeship giving you the equivalent qualifications needed. These qualifications are completed over 7 days. To help check that you have the potential to achieve these, Abingdon & Witney College will ask you to complete a short initial assessment during the application process.

There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on.

What we offer

Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region.

We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career.

You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards.

Contact us and apply

If you would like further information or support in your application, please contact:

•         UAS Recruitment: [email protected]

•         Tessa Williams – Abingdon & Witney College – [email protected]

To apply for this apprenticeship please review the attached job description and click the link below to apply.

The closing date for applications is 12:00 noon on Friday 20 August 2021.

An assessment day to meet shortlisted candidates will be taking place on Friday 3 September 2021

An assessment day will be taking place in our offices or a suitable venue depending on covid restrictions so if you have concerns about travel or accessibility please do not hesitate to contact us.