Administrator - Law School and CEPLER - Band 400 - 98419

Updated: about 1 month ago
Location: Birmingham, ENGLAND
Job Type: Temporary

Administrator - Law School and CEPLER - Band 400 - 98419 - (210001WR)

Description

 

    

Position Details

Birmingham Law School

University of Birmingham, Edgbaston, Birmingham UK
 
Full time starting salary is normally in the range £20,488 to £21,868. With potential progression once in post to £26,603 a year

Band 400
  
Full time - part-time applications of 20 hours per week or more will be considered

Fixed term contract for up to 3 years
 
Closing Date: 31 October 2021


Our offer to you
 
People are at the heart of what we are and do. 
 
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.  We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success. 
 
We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.  With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University. 
 
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.  We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work. 
 
Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.  We therefore welcome discussions on all forms of flexible working.  In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries. 
 
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.  On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.  
 
Find out more about the benefits of working for the University of Birmingham

Job context

Birmingham Law School

For almost a century Birmingham Law School has led the way in legal education and research. Today, we continue to provide our students with innovative, challenging, and research-driven education. We are a truly global, civic and diverse community reflected through our staff and students who have important impacts around the world through research, teaching and enterprise.

Centre for Professional Legal Education and Research

CEPLER provides Birmingham Law School students with opportunities to enhance their skills and employability and serve the wider community. We offer a wide range of extra-curricular opportunities, develop innovative practice-based teaching and facilitate world-class research on the legal profession and legal education.

Job summary

To provide proactive administrative support in the Law School, including CEPLER, working as part of a team or on own initiative.   You will have the ability to manage your work without needing to refer to others for most of your time.  In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Administrators may work in any area of the University; with large groupings in HR, Finance, and School/College Hubs. You will be able to develop a wide range of skills, both technical and administrative, and may also have the opportunity to lead on specific tasks within a team. In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

You will  be required to provide outstanding customer service and support by being the first point of contact for any students, visitors, callers and general staff enquiries, whilst also undertaking general financial processing, completing purchase requisitions and ensuring that goods are delivered, processing expense claims and supporting the tracking of expenditure throughout the financial year.  Arranging ad-hoc meetings, booking rooms, preparing and distributing paperwork and minuting meetings. You will also be required to provide Facilities and IT support, including logging calls on behalf of staff for specialist support and following responses through to task completion. You will also undertake some duties around events management too. It is important to note that in all areas of activity, the post holder should be confident in dealing with confidential information.

Main Duties and Responsibilities

  • You will act as a point of contact to provide accurate and timely information and advice to internal and external customers and stakeholders on University processes and procedures, answering queries promptly, providing guidance and resolving queries from initial contact to resolution.  This will include recognising when queries need to be referred elsewhere.
  • Regularly communicate relevant information to students, staff and external contacts.
  • Provide administrative support for diary or event planning.
  • Process data (which may be financial, HR, student-related or other), monitoring accuracy, chasing up missing information, and escalating any issues as appropriate.
  • Use a variety of complex University systems and processes to research, manipulate, analyse and interpret sets of data, and produce routine reports. 
  • Maintain working relationship with key stakeholders, fielding queries, receiving and dealing with any disputes or complaints and resolving promptly.
  • Offer advice and support to others on area of activity.
  • Review processes and tasks and proactively offer suggestions for improvement and sharing best practice as appropriate.
  • Be a Fire Warden for the relevant building.
  • As required, provide a professional secretarial service to relevant committees and meetings.
  • Supports equality and values diversity, moderating own behaviour to avoid unfair discriminatory impact or bias on others.

Person Specification

•    Some professional experience in a similar role
•    GCSEs to a minimum of grade C in English and Mathematics grade C minimum (or equivalent level 2 qualification).
•    Good IT skills with working knowledge of standard Microsoft Office software.
•    Ability to take responsibility for specific tasks, carrying out duties without needing to refer to others, with scope for some choice and using your own judgment.
•    Ability to work on your own initiative.
•    Ability to proactively contribute to improving processes and for proposing new ways of working.
•    Excellent communication skills, with the ability to communicate clearly and effectively with others.
•    Well organised with the ability to prioritise work proactively, independently and as part of a team.
•    A good understanding of how to deliver excellent customer service. 
•    Experience of using and maintaining complex work systems e.g. student databases/finance record systems/HR systems or equivalent, and an aptitude for learning new IT packages and systems.
•   Experience of supporting committees in a secretarial capacity.
•    The ability to cope with change in a fast moving, dynamic environment where change is often required immediately. 
•    An understanding of the importance of equality and diversity in the workplace.
•    The ability to identify and respond to equality and diversity issues in line with relevant policies and procedures and how to respond to issues in line with relevant policies and procedures.

Informal enquires to Julie Derrien, email: j.derrien.1@bham.ac.uk

 

 

Valuing excellence, sustaining investment 

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working. 

 

Qualifications

 

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Primary Location
: GB-GB-Birmingham
Job
: Clerical/Administrative
Organization
: Birmingham Law School
Schedule
: Temporary


 Full-time
Job Posting
: 11.10.2021, 7:00:00 PM
Grade (for job description): Band 400
Salary (Pay Basis)
: 20,488.00
Maximum Salary
: 26,603.00
Advert Close Date
: 31.10.2021, 7:59:00 PM
Fixed Term Contract End Date 30.11.2024
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