Administrative Assistant & PA to the Director (0.6 FTE)

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Department of Population Health
Salary:  £28,614 to £32,307 per annum, pro rata.
Closing Date:  Sunday 07 April 2024
Reference:  EPH-DPH-2024-04

The London School of Hygiene & Tropical Medicine (LSHTM) is one of the world’s leading public health universities. Our mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.

The Global Panel on Agriculture and Food Systems for Nutrition is seeking an Administrative Assistant and PA to the Director to provide high-level personal assistance to Global Panel Director Professor Sandy Thomas. The role will involve supporting the Director in all their work; dealing with correspondence, reports, papers and grant applications, monitoring a high level of email correspondence and responding appropriately during travel absence, maintaining suitable computerised and paper filing systems and maintaining a busy appointment diary.

The post-holder will also be responsible for providing efficient administrative, logistical and relationship management and supporting the Secretariat team, as well as the high-level Global Panel comprised of 11 international experts. 

The post-holder will have a degree or substantial equivalent experience alongside experience as a PA, Executive Secretary or Administrator. The post-holder will have excellent interpersonal and communications skills will require excellent organisational skills, as it will involve working with a diverse group of senior stakeholders in a highly international environment. Further particulars are included in the job description.

The post is part-time 21 hours per week, 0.6 FTE and fixed-term until 31 October 2024. The post is funded by the Global Panel Irish Aid and is available immediately.

The salary will be on the Professional Services Salary scale Grade 3 in the range £28,614 - £32,307 per annum pro-rata (inclusive of London Weighting). The post will be subject to the LSHTM terms and conditions of service.  Annual leave entitlement is 30 working days per year, pro rata for part-time staff. In addition to this there are discretionary “Wellbeing Days”. Membership of the Pension Scheme is available. The post is based in London at the London School of Hygiene & Tropical Medicine.

Applications should be made on-line via our jobs website . Online applications will be accepted by the automated system until 10pm of the closing date. Any queries regarding the application process may be addressed to [email protected] . Please quote reference EPH-DPH-2024-04.

The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered. An answer to any of the criteria such as "Please see attached CV" will not be considered acceptable. 

Please note that if you are shortlisted and are unable to attend on the interview date it may not be possible to offer you an alternative date.

The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer. We believe that when people feel respected and included, they can be more creative, successful, and happier at work. While we have more work to do, we are committed to building an inclusive workplace, a community that everyone feels a part of, which is safe, respectful, supportive and enables all to reach their full potential.