Administration Assistant - Digital

Permanent Administration Assistant needed!

Full time (36.5 hours per week)

Hybrid working – This role offers a mixture of home working & working from our Office on Exeter University's Streatham Campus.

The Digital department are currently recruiting for an Administration Assistant to support the Business Manager and the wider Digital team. We’re on a mission to innovate the Digital capability of Higher Education and need someone to help us achieve our goal!

This busy and varied role would suit someone who has some experience in administrative support and who would enjoy working in a fast paced, dynamic, and challenging environment. 

Just some of the benefits that come with this role include:

• 39 days annual leave  including bank holidays
• Flexible working
• We'll take your personal and professional development very seriously and we’ll empower you to keep developing your expert skills
• Quarterly away days to get together as a team
• Loads of discounts at leading retailers including 10% off everything at the Co-op!
• Discounted onsite gyms on all of our campuses
• Cycle to work scheme 
• Sector leading policies around maternity, adoption and shared parental leave (up to 26 weeks full pay), paternity leave (up to six weeks full pay) and a new Fertility Treatment Policy 
• Stunning campus locations in Exeter and Cornwall

What you’ll be doing…

• Carrying out administrative duties to this end (organising meetings, meeting rooms, sending emails and papers, chasing actions etc)
• Purchasing goods & services
• Supporting with central communications (content creation, sharing the cool stuff we’re up to via emails or other channels including social media, recording video content etc)  
• Supporting the maintenance of central web pages, SharePoint and MS Teams sites
• Support the organisation of induction of new staff joining the service

We’re really looking for…

• Someone with excellent administrative skills.
• Excellent interpersonal and communication (both written and verbal) skills. 
• Someone reliable, well organised, be able to manage competing demands, always maintain confidentiality. 
• Excellent IT skills and computer literacy are essential
• We have a small but mighty team right now and we’re really proud of how the team is shaping up – so we want someone who is really positive and genuinely enjoys working together to solve problems!

Please ensure you read the Job Description and Person Specification for full details of this role by clicking on the attachment. 

Apply with your CV and short a cover note telling us how great you are and how your skills line up to what we’re looking for!  

Whilst the closing date for this role is 19/03/2023 We will be reviewing applications & interviewing great candidates as they come in so this role may close sooner. So please don’t hesitate in applying!  

What we’re all about – Digital Team

We are the UoE Digital Team and we are delivering one of the boldest digital transformations in the higher education sector. Our vision is ambitious – we want to re-invent the higher education destination making it more accessible than ever before. With Ash Roots  as our Chief Digital Officer we are building a revolutionary digital team. Rich in diversity and expertise we will help the University realise it’s true potential.  We work in an agile way and have organised the team into chapters (groups of people with the same skill sets) and squads (made up of people from the chapters who can work autonomously and to their own goals). We want to test and champion new working models in our squads that push the boundaries of inclusivity, location, and flexibility. Our users will be at the heart of everything we do and we’ll develop new ways to deliver value, make things easier and generate new income along the way. 

The University of Exeter

We are a member of the prestigious Russell Group of research-intensive universities and in the top 150 universities in the world (Times Higher Education World University Rankings 2022 and QS World University Ranking 2022). We combine world-class teaching with world-class research, achieving a Gold rating in the Teaching Excellence Framework Award 2017. 

Our research income in recent years means we’re the fastest growing UK Research University with some of the world’s most influential scientists, and we seek to answer some of the most fundamental issues facing humankind today through this. 98% of our research is of international quality (2014 Research Excellence Framework). We encourage proactive engagement with industry, business, and community partners to enhance the impact of research and education and improve the employability of our students. Read about our world leading research – Green Futures and how we are transforming education for a changing world. We are located in a beautiful part of the country and Exeter (a fast growing tech hub) is one of only a few UK cities to have been designated as a UNESCO Creative City   

Our Equality, Diversity and Inclusion Commitment  

With over 27,000 students and 6,400 staff from 180 different countries we offer a diverse and engaging environment where our diversity is celebrated and valued as a major strength. We are committed to creating an inclusive culture where all members of our community are supported to thrive; where diverse voices are heard through our engagement with evidence-based charter frameworks for gender (Athena SWAN), race equality (Race Equality Charter Mark), LGBTQ+ inclusion (Stonewall Diversity Champion) and as a Disability Confident employer. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented within our working community. Reasonable adjustments are available for interviews and workplaces. 

The University of Exeter is an equal opportunity employer. We are officially recognised as a Disability Confident employer and an Athena Swan accredited institution. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented in the workforce. 

Further information  

Please contact Helen Cocks at [email protected]