Accounts Payable Assistant

We have two new permanent positions for Account Payable Assistant's to join our Finance team. 

About the role:

Our teams objective is to provide an excellent accounts payable service. As an Accounts Payable Assistant, you will contribute to this by processing staff expense claims, matching Purchase Order invoices and invoice authentication for non-purchase order invoices, whilst interacting with staff and suppliers at all levels. 

What you'll be doing:

• Monitoring mailboxes; opening post, date stamping and logging invoices to the database. Matching invoices with the relevant purchase order or authenticating "one-off" non-Purchase Order invoices. Ensure non-Purchase Order invoices are correctly coded and logged into the UBW system.
• Utilising your VAT knowledge to verify the accuracy of invoices received, and if necessary, liase with the supplier to correct this treatment and/or pricing queries if applicable. Ensure the Institute maximises its zero-related status and complies with current legislation. 
• Communicating with various end users within the business to ensure that all invoices are approved for payment.
• Active management of Supplier accounts including liaising with Suppliers to resolve any invoice/credit note queries, along with reconciling supplier statements on a monthly basis to allow complete and accurate creation of payment batches.
• Managing and prioritising workloads alongside the other members of the team to ensure all work is completed to month-end deadlines.
• Check staff expense claims using Concur, ensuring all coding is correct and that the correct rules have been followed. 
• Provide support to the Accounts Payable Supervisor with other ad-hoc duties to facilitate the month, or year-end procedures as required.

We have adopted a flexible-hybrid working pattern model to allow for flexibly between remote and office working.