Academic Coordinator

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 13 000 students, 400 professors and close to 4 500 other faculty and staff working on our dynamic campus in Espoo, Greater Helsinki, Finland. Diversity is part of who we are, and we actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

InstituteQ is a national collaboration founded by Aalto University, University of Helsinki and VTT Technical Research Centre of Finland, jointly promoting development of quantum science and technology in Finland. Its goal is to raise the readiness of Finnish society for the disruptive potential and implications quantum technologies will have for society and the economy at large. By teaming up expertise and resources, the institute aims to carry, implement, and mutually benefit from front line research, education, innovations, and infrastructures, forming the competitive edge in the quantum era.

Finnish Quantum Flaghsip (2024-2031) is a major national project promoted by InstituteQ. It implements several cutting-edge research programs in well-defined areas that aim to boost the emergence of innovations and businesses, and targeted ecosystem development actions. Flagship partners beyond InstituteQ are University of Jyväskylä, Tampere University, University of Oulu, and CSC IT Center for Science.

We are now looking for an

Academic coordinator, quantum science and technology

Are you passionate developer and bridge builder? Are you good at keeping strings in your hands and facilitating operations in a rapidly developing R&D environment? Do you enjoy challenging yourself and learning new things? Are you a fluent team player?

We are now looking for an academic coordinator to support the Finnish Quantum Flagship project in particular, and quantum science and technology operations of InstituteQ in general. In this position you will have a chance to grow and develop according to your personal strengths and make an impact by your contributions to one of the leading future technology areas in Finland. The position is permanent. Join us in shaping the future!

Your role and goals

As an academic coordinator, you will support academic personnel in a diverse range of responsibilities and tasks. Specific focus is on coordinating the new flagship, coordinating and preparing research and infrastructures (ResQ) related activities of InstituteQ, and coordinating and managing events (conferences, symposia, colloquia, workshops, planning meetings, etc.) organized by the Flagship/InstituteQ community.

As part of your duties, you will compile and prepare content for planning materials, development, and reports in conjunction with professors and other senior academic personnel working in this area. You will also plan and implement monitoring and reporting of the flagship and other major projects and initiatives that are significant for a broader quantum community in Finland. Your role will develop flexibly with the duties as the field is in rapid motion with emerging initiatives.

Your network and team

You will work in a team of academic coordinators at the Department of Applied Physics, with a specific task to coordinate and manage research and development activities focusing on quantum science and technology. Your will operate in close collaboration with the leadership of the flagship and InstituteQ, and under supervision of a senior academic coordinator in this field.

Your daily work involves active collaboration with the InstituteQ and Finnish Quantum Flagship partners. Beyond your peers at the department, you will work with administrative personnel at the flagship host organizations. Your work is supported by the common services at Aalto University, in particular research and innovation services and communication services.

The main working language is English.

Your experience and ambitions

To succeed in this position, you will benefit from:

• passion to support world leading science and technology,
• experience in working in a dynamic scientific environment,
• experience in coordinating multi-organizational initiatives,
• excellent social skills,
• goal-consciousness,
• ability to take initiative,
• good organizational skills,
• flexible working attitude,
• fluency in/ ability to adopt basic office IT-systems and databases,
• excellent oral and written English, Finnish is considered an advantage
• doctoral degree in science or engineering.

What we offer

We offer you an interesting opportunity to work in an influential role, as part of a leading community of quantum science and technology experts in Finland. Your will work in a stronly international, diverse and collaborative working environment that is extremely dynamic. You will have a good opportunity to influence in your working style and process, to develop as a valued professional in academic coordination.

Our work is guided by the values of Aalto University: responsibility, courage, and collaboration. We want to be an open community where equality and inclusion enable curiosity, innovation, collaboration and wellbeing. Our vast array of professional development opportunities means you will grow and learn, having the chance to participate actively in staff trainings and development projects based on your interests and needs.

We work in a hybrid way, while the primary workplace is Otaniemi, Espoo. The Otaniemi campus is a thriving and connected community of 100 nationalities, 13,000 students and 4,500 employees.

The salary is based on the salary system for universities (YPJ), ranging between 3300-3800€ and depending on your experience. We hope you can start in the position as soon as possible, based on mutual agreement.

Join us!

To apply, please share the following application materials with us through our recruitment site ("Apply now!”) by 15 January 2024.

• motivation letter
• CV
• contacts for recommendations

Please note: Aalto University’s employees should apply for the position via our internal HR system Workday (Internal Jobs) by using their existing Workday user account (not via the external webpage for open positions). Aalto University’s students and visitors should apply as external candidates with personal (not aalto) email.​

We will go through applications, and we may invite suitable candidates to interview already during the application period. You will hear from us the latest in the third week of January. We aim to have a transparent and equal recruitment process, so feel free to ask us for feedback.

More information about the position: Senior Academic Coordinator Minna Günes, about the application process: HR Partner Lotta Maltolahti. Emails: [email protected]

Want to know more about us and your future colleagues? You can watch these videos: Aalto University – Towards a better world , Aalto People , and Shaping a Sustainable Future . Read more about working at Aalto: https://www.aalto.fi/en/careers-at-aalto

Check out our new virtual campus experience: https://virtualtour.aalto.fi/

About Finland

Finland is a great place for living with or without family – it is a safe, politically stable and well-organized Nordic society. Finland is consistently ranked high in quality of life and was just listed again as the happiest country in the world: https://worldhappiness.report/news/its-a-three-peat-finland-keeps-top-spot-as-happiest-country-in-world/ . For more information about living in Finland: https://www.aalto.fi/en/careers-at-aalto/living-in-finland & https://www.aalto.fi/en/services/welcome-to-aalto-university-and-finland-info-package  

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