Administrative Assistant at Swiss Data Science Center

40%, Zurich, permanent

The Swiss Data Science Center  (SDSC) is a joint venture between EPFL and ETH Zurich. Its mission is to accelerate the adoption of data science and machine learning techniques within the ETH Domain academic disciplines, the Swiss academic community at large, and the industrial sector. In particular, it addresses the gap between those who create data, those who develop data analytics and systems, and those who could potentially extract value from it. The centre comprises a multi-disciplinary team of data and computer scientists, and experts in select domains with offices in Zürich, Lausanne, and Villigen.

For our offices in Zurich, we are looking for an all-round and enthusiastic Office Manager (40%).

Job description

As an Office Manager, you will overlook the office space infrastructure/desk allocation/visitor access. You will be responsible for accreditations, access badges and distribution lists. Furthermore, you will manage office meeting rooms, the organization of onsite meetings and events. In this position, you will be in charge of the IT Equipment inventory & order of IT infrastructures (hardware). Additionally, you will order and inventory office and staff facilities supplies and organize small office events. Making travel arrangements and hotel bookings for visitors (internal/external) will be another duty of this position. Moreover, you will organize trips to conferences and monitor generic email inbox. Furthermore, you will keep the intranet page of the Administration Team up to date and support website maintenance (staff section). You will pay invoices and approve staff expenses. In addition, you will ensure the compliance with the ETHZ financial rules.

Your profile

• You have several years of relevant/similar work experience in administration, preferrably in University environments
• Your past experience shows that you strive in a fast paced environment, that you are pro-active and flexible, that you are willing and able to work independently, that you are good with both people and numbers
• Strong planning and organizational skills and an efficient working style are a must
• You have a high proficiency in both German and English (writing and speaking)
• You have excellent communication skills and are able to work in a group with members from diverse, international, and interdisciplinary backgrounds
• You need to be open to addressing new administrative tasks which may go beyond the ones listed in list above

Your workplace

Your workplace

We offer

• A fun and exciting part-time job in a fast-paced working environment, with a group of young, enthusiastic and dynamic people
• Excellent working conditions, attractive offers and benefits

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We value diversity

In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our

Equal Opportunities and Diversity website

to find out how we ensure a fair and open environment that allows everyone to grow and flourish.

Curious? So are we.

We look forward to receiving your online application with the following documents:

• Motivation letter
• CV
• References

Please note that we exclusively accept applications submitted through our online application portal. Applications via email or postal services will not be considered.

Further information about the Swiss Data Science Center can be found on our website . Questions regarding the position should be directed to Ms An Jacobs via email at [email protected]  (no applications).

For recruitment services the GTC of ETH Zurich apply.

About ETH Zürich

ETH Zurich is one of the world’s leading universities specialising in science and technology. We are renowned for our excellent education, cutting-edge fundamental research and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow.