Office Management Assistant 60% (Thursday, Wednesday, Friday)

In der aktuellen Covid-19 Situation laufen die Rekrutierungen weiter. Es kann dabei allerdings zu Verzögerungen kommen. Vielen Dank für Ihr Verständnis.

60%, Zurich, permanent

The Wyss Zurich is a joint accelerator of the ETH Zurich and the University of Zurich, which was made possible by a generous donation from the Swiss entrepreneur and philanthropist Dr. hc. mult. Hansjörg Wyss. The mission of Wyss Zurich is to drive the clinical translation and technology transfer of outstanding scientific discoveries into new therapies for patients and break-through innovations in the emerging fields of Regenerative Medicine and Robotics, and to pro-mote hybrid technologies in these fields. Wyss Zurich brings together some of the world’s leading experts to form multidisciplinary teams, pooling their knowledge and expertise. For further information: www.wysszurich.uzh.ch .

CUTISS AG, a biotech company spin-off of the University of Zurich (UZH), focuses on the development of personalized bioengineered skin graft products for the treatment of skin defects. Its lead product denovoSkin™ has successfully completed Phase I in pediatric patients. Clinical Phase II studies are underway in Europe and Switzerland.

• Act as the point of contact at the reception desk
• Answer and direct phone calls and emails to [email protected]
• Manage the incoming and outgoing physical mail and logistics
• Assist in the organization and scheduling of appointments
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements
• Submit and reconcile expense reports
• Assist to handle requests and queries from the Management
• Handle DocuSign requests from the Management
• Assist Executive Assistant in daily administrative tasks (e.g. parking, printing, scanning, mobile phones, IT, etc.)
• Inventory and ordering of office and kitchen supplies and research new deals and suppliers
• Plant (hydroculture) watering management
• Kitchen management
• Assist with office troubleshooting
• Support for the organization of internal and external meetings, social gatherings and team events
• Assist (as needed) the Project Management group in collecting documentation/reports/meetings minutes etc.
• Assist (as needed) the Operations team in scanning & printing work related documentation

Degree/Education/Certification

• Proven experience in an equal position (min 2 years)
  

Other Requirements

• Must have work permit in Switzerland
• Full understanding of the way an organization operates to meet its objective
• Excellent organizational skill
• Outstanding communication and interpersonal skills
• Diligent and firm with high ethical standard
• An analytical mind with problem-solving skills
• Proficient in MS Office
• Fluent in German & English, both oral and written

Desired Skills and Experience:

• French, Spanish or Italian are a plus