Administrative Assistant (IPT-PI-IP-2020-57-LD)

Updated: 2 months ago
Job Type: FullTime
Deadline: 27 Apr 2020

Introduction

Great science needs great people! Are you an administrative assistant with great communication and organisational skills, willing to deliver a high-quality customer service? CERN, take part!

CERN’s Procurement and Industrial Services (PI) Group  is responsible for the procurement of all supplies and services required by the CERN Departments and Experiments. The Group also oversees contractual issues and provides advice on the sourcing strategies.

The Research, Computing and MICE Section  is responsible for all orders, contracts, contract amendments and invitations to tender relating to research, computing, hotels and conferences. Supply contracts cover all contracts other than contracts for the provision of services. They include research and development contracts, maintenance and support contracts for data storage equipment, and license agreements.

Functions

As a versatile administrative assistant, you will:

  • Provide administrative support for the follow-up of financial matters related to orders and payments of various nature;
  • Create and maintain databases containing details of contractors and prospective suppliers;
  • Follow up on the payment of suppliers' invoices;
  • Provide administrative and secretarial services associated with scheduling and coordinating meetings and events in contact with relevant services inside and outside CERN;
  • Maintain electronic documents, web pages, shared files and records to ensure that procurement process, decision, and contractual agreement are accurately documented;
  • Make sure that CERN's different rules and procedures are respected and correctly applied in different situations.

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