Project Assistant

13 Feb 2024
Job Information

Organisation/Company

ISGLOBAL

Department

HR DEPARTMENT

Research Field

All

Researcher Profile

First Stage Researcher (R1)

Country

Spain

Application Deadline

29 Feb 2024 - 17:00 (Europe/Madrid)

Type of Contract

Temporary

Job Status

Full-time

Is the job funded through the EU Research Framework Programme?

HE

Is the Job related to staff position within a Research Infrastructure?

Yes

Offer Description

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research focuses on the following main areas, infectious diseases, maternal, child and reproductive health, urban health and child and environmental health, climate & non-communicable diseases. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

Venue

Barcelona

What We Are Looking for

ISGlobal is seeking a highly organized, detailed oriented and motivated project assistant who is interested in joining a dynamic and multidisciplinary team, contributing to the Health Systems Research Group’s public health work on liver health. The successful candidate will provide crucial support to the project manager in coordinating and implementing multiple ongoing EU-funded projects. This also includes supporting the group’s research on policy and public health responses to liver diseases such as metabolic-dysfunction associated steatotic liver disease (MASLD, formerly NAFLD), metabolic-dysfunction steatohepatitis (MASH, formerly NASH) and viral hepatitis. 

Key Responsibilities

• Collaborate with the team’s project manager, and scientific leader, in planning, organizing, and executing project activities in accordance with project timelines and objectives.
• Documentation and reporting: Preparation of supporting documents for different meetings and research conferences maintain accurate and up-to-date project documentation, including meeting minutes, progress reports, and communication logs. 
• Assist in preparing progress reports, workplans and other documents as required. 
• Support grant writing and reporting by engaging as needed with the ISGlobal pre-award team and HR unit.
• Develop and update spreadsheets or trackers specific projects and team activities.
• Provide administrative support to technical team members;
• administrative, legal, and financial processes to submit grants, coordinate projects, manage contracts, and other activities;
• Logistical support to arrange meetings, workshops, and events related to the projects;
• Participate in relevant ISGlobal seminars or workshops.
• Other responsibilities as required 

Auxiliar task

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder. 
This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

 

Requirements

Research Field

All

Education Level

Master Degree or equivalent

Skills/Qualifications
Skills

• Strong written communication skills;
• Project management skills and deadline-driven;
• Excellent skills in Excel (including creating complex spreadsheets, GANTT charts and trackers), Word, and PPT (desirable: familiarity with project management tools) 

 

The postholder will adhere to ISGlobal principles contained in People management policy, including equity, diversity and health safety. The post-holder will respect, and accountable to ensure ISGlobal policies and procedures.

 

Training and experience /Qualifications

• Degree in administration, project management, business, public health, global health or related field (BA level or higher)

 

Specific Requirements
Specific Requirements

• Excellent management, project planning, and organizational skills to manage multiple tasks, prioritize work, and meet deadlines efficiently.
• Capability to collaborate with team members and support the project manager and other colleagues as needed.
• Competency in general administrative tasks such as scheduling meetings, arranging travel, managing calendars, and handling correspondence.
• Ability to adjust to changing project needs and priorities.
• Comfortable in an international and multicultural environment Willing to learn and grow while facing challenges as a learning opportunity 
• Strong English-language skills (speaking, reading, and writing)
• Fluency in Spanish

Language level

• English (advanced), Spanish (advanced), 

Additional Information
Benefits

• Duration: 1 year     
• Starting date:    March 2024
• Contract: Full time
• Salary Range:  Technician II

Eligibility criteria

Applicants must fill in the request form  and include the following code reference position: PA_HSRG_Jan24, attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname. 
The receipt of applications will be open until 29 Feb 2024.

Applications will be accepted until 23.59 CET of the closing date.

Only the applications submitted through the request form will be considered.

Only shortlisted candidates will be contacted.

The interviews could be placed during the reception candidatures period.

Diverse candidacies are welcome, that includes: gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.

Selection process

The selection process is designed in two phases:
1- Interview phase of a technical nature, with the team that requires the incorporation. To assess the person's skills and CV.
2 - Meeting with HR with the finalist(s) to finish assessing the profile and discuss contractual and institutional issues.

If needed any technical test could be pass. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

Additional comments

In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

ISGlobal supports the initiative #ScienceforUkraine. Therefore, to sustain Ukraine’s presence in the European Research Area and international scholarly community, candidates from Ukraine on all levels of scholarly career are welcome: students, PhD candidates, early career researchers and senior scholars.
We confirm our commitment towards the value of the diversity of our staff and student population and seek to promote peace, equity, diversity and inclusion as essential elements in contribution to improving health worldwide.

Work Location(s)

Number of offers available

1

Company/Institute

ISGLOBAL

Country

Spain

State/Province

International - N/A

City

Barcelona

Postal Code

08036

Street

Rosselló, 132 5-2º

Where to apply

Website

https://www.isglobal.org/en/-/project-assistant

Contact

State/Province

International - N/A

City

Barcelona

Website

http://www.isglobal.org

Street

Rosselló, 132 5-2º

Postal Code

08036

E-Mail

[email protected]

Phone

932274879

STATUS: EXPIRED