The School of Chemistry, Chemical Engineering and Biotechnology is seeking to hire a Senior Executive to provide support to the Graduate Studies team. The incumbent will be supporting the school to effectively manage the graduate studies and research processes
Responsibilities:
Admissions
- Prepare interview logistics and schedule interviews for shortlisted applicants.
- Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements.
- Maintain scholarship files and track application status to ensure updated information is readily available.
- Work with admin team to provide logistical support to postgraduate students when they arrive.
- Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc).
Examination
- Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin.
- Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS.
- Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission.
- Coordinate in script checking and marks entry.
Qualifying examination (QE), thesis submission and oral examination (OE)
- Coordinate on processes for QE, OE and thesis submission.
- Work closely with faculty and students to ensure that examiners have been confirmed and approved.
- Coordinate with students and panel members to schedule QE and OE.
- Inform panel members and students of the presentation schedule.
- Check to ensure all the forms are duly and correctly filled and are submitted in order.
- Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College.
- Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process.
- Ensure timely scholarships renewals.
Leave Application (LOA, Conference/training leave)
- Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave.
- Process all the leave application and reimbursement promptly.
- Create vendor via ServiceNow for new vendor for payment.
STP (Exchange/ Non- graduating students)
- Prepare a guideline for student to apply their STP application online.
- Work with OGEM and One Stop to process the documents.
- Ensure that enrolment letter and SOLAR form are sent out to the student so that they can submit STP application to ICA.
- Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees.
Research Grant
- Support ACR manager with research grant verifying, e.g. Ariba purchasing verifier, facility/chemical charging form verifier, etc.
Others
- Perform postgraduate processes in accordance to the policies and guidelines of the University.
- Provide support in process alignments within the unit.
- Maintain up-to-date postgraduate student records.
- Work closely with Students unit for graduation/ hooding ceremony.
- Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis.
- Assist TA coordinator in assignment of Teaching Assistants’ duties.
- Support the coordination of PG events such as 3MT.
- Any other adhoc duties or projects assigned.
Requirements
- A recognized diploma or bachelor’s degree in any discipline.
- Proficient in MS Office.
- 1 to 2 years prior experience in tertiary research administration is preferred. Or experience of working in a customer focused environment.
- Strong ability to communicate (verbal and written skills) effectively with students, faculty, and team members.
- Planning and organizing, communication skill, negotiation and influencing skills.
- Knowledge of contract management, data analysis, financial management.
- Resourceful and independent.
- Ability to work effectively under pressure.
- Proactive and a positive attitude towards work tasks.
- Conscientious team player.
- Assertive and meticulous.
Hiring Institution: NTU
Similar Positions
-
Executive / Senior Principal Engineer (Quality Assurance), National University of Singapore, Singapore, 5 days ago
About NUS IT NUS Information Technology is the cornerstone to providing reliable, high-performance and secure IT solutions and effective IT governance for the campus. Here at NUS IT, we aim to tra...
-
Tenure Track Position For Assistant Professor In Biotechnology , Nanyang Technological University, Singapore, Singapore, 13 days ago
School of Chemistry, Chemical Engineering and Biotechnology Nanyang Technological University, Singapore Tenure-Track Position for Assistant Professor in Biotechnology Young and research intensive,...
-
Executive/Assistant Manager (Ug Student Administration), National University of Singapore, Singapore, 2 days ago
Job Description The incumbent reports to the Section Head in-charge and works with minimal day-to-day supervision. Specific duties include: - A) Student Administration • Manage or assist to ...
-
Faculty Opening For Human Anatomy And Physiology At The Singapore Institute Of Technology, Singapore Institute of Technology, Singapore, 1 day ago
FACULTY OPENING FOR HUMAN ANATOMY AND PHYSIOLOGY AT THE SINGAPORE INSTITUTE OF TECHNOLOGY The Singapore Institute of Technology (SIT) is Singapore’s first University of Applied Learning, offering ...
-
Assistant Manager / Senior Assistant Manager, Academic Programmes Administration (Ict), Singapore Institute of Technology, Singapore, 1 day ago
The Assistant Manager/Senior Assistant Manager will be part of the Infocomm Technology Cluster under the Academic Programmes Administration Division. This role will be stationed at SIT@SP. He/She ...
-
Senior Assistant Manager / Technical Officer (Applied Research Spaces Wet Labs), Singapore Institute of Technology, Singapore, 1 day ago
At Professional Officers Division (POD), we bring our rich industry experience and technical skills into our work, creating a better physical environment where learning and innovation take place. ...