Responsibilities
Admissions
- Prepare interview logistics and schedule interviews for shortlisted applicants
- Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements
- Maintain scholarship files and track application status to ensure updated information is readily available
- Work with admin team to provide logistical support to postgraduate students when they arrive
- Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc)
Examination
- Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin
- Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS
- Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission
- Coordinate in script checking and marks entry
Qualifying examination (QE), thesis submission and oral examination (OE)
- Coordinate on processes for QE, OE and thesis submission
- Work closely with faculty and students to ensure that examiners have been confirmed and approved.
- Coordinate with students and panel members to schedule QE and OE
- Inform panel members and students of the presentation schedule
- Check to ensure all the forms are duly and correctly filled and are submitted in order
- Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College
- Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process
- Ensure timely scholarships renewals
Leave Application (LOA, Conference/training leave)
- Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave
- Process all the leave application and reimbursement promptly
- Create vendor via ServiceNow for new vendor for payment
STP (Exchange/ Non- graduating students)
- Prepare a guideline for student to apply their STP application online
- Work with OGEM and One Stop to process the documents
- Ensure that enrolment letter and SOLAR form are sent out to the student so that they can submit STP application to ICA.
- Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees
Others
- Perform postgraduate processes in accordance to the policies and guidelines of the University
- Provide support in process alignments within the unit
- Maintain up-to-date postgraduate student records
- Work closely with Students unit for graduation/ hooding ceremony
- Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis
- Assist TA coordinator in assignment of Teaching Assistants’ duties
- Support the coordination of PG events such as 3MT
- Any other adhoc duties or projects assigned
Requirements
- A recognized diploma or bachelor degree in any discipline.
- Prior experience in tertiary research administration is preferred.
- Proficient in MS Office.
- Experience of working in the Higher Education sector.
- Experience of working in a customer-focused environment
- Proactive and a positive attitude towards work tasks
- Conscientious team player
- Assertive and meticulous
- Good planning and organizational skills
- Ability to work effectively under pressure
- Strong ability to communicate (verbal and written skills) effectively with students, faculty and team members
- Resourceful and independent
Hiring Institution: NTU
In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here .
Responsibilities
Admissions
- Prepare interview logistics and schedule interviews for shortlisted applicants
- Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements
- Maintain scholarship files and track application status to ensure updated information is readily available
- Work with admin team to provide logistical support to postgraduate students when they arrive
- Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc)
Examination
- Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin
- Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS
- Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission
- Coordinate in script checking and marks entry
Qualifying examination (QE), thesis submission and oral examination (OE)
- Coordinate on processes for QE, OE and thesis submission
- Work closely with faculty and students to ensure that examiners have been confirmed and approved.
- Coordinate with students and panel members to schedule QE and OE
- Inform panel members and students of the presentation schedule
- Check to ensure all the forms are duly and correctly filled and are submitted in order
- Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College
- Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process
- Ensure timely scholarships renewals
Leave Application (LOA, Conference/training leave)
- Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave
- Process all the leave application and reimbursement promptly
- Create vendor via ServiceNow for new vendor for payment
STP (Exchange/ Non- graduating students)
- Prepare a guideline for student to apply their STP application online
- Work with OGEM and One Stop to process the documents
- Ensure that enrolment letter and SOLAR form are sent out to the student so that they can submit STP application to ICA.
- Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees
Others
- Perform postgraduate processes in accordance to the policies and guidelines of the University
- Provide support in process alignments within the unit
- Maintain up-to-date postgraduate student records
- Work closely with Students unit for graduation/ hooding ceremony
- Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis
- Assist TA coordinator in assignment of Teaching Assistants’ duties
- Support the coordination of PG events such as 3MT
- Any other adhoc duties or projects assigned
Requirements
- A recognized diploma or bachelor degree in any discipline.
- Prior experience in tertiary research administration is preferred.
- Proficient in MS Office.
- Experience of working in the Higher Education sector.
- Experience of working in a customer-focused environment
- Proactive and a positive attitude towards work tasks
- Conscientious team player
- Assertive and meticulous
- Good planning and organizational skills
- Ability to work effectively under pressure
- Strong ability to communicate (verbal and written skills) effectively with students, faculty and team members
- Resourceful and independent
Hiring Institution: NTU
In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here .
Similar Positions
-
Assistant Professor At The Department Of Plasma Technology, Institute of Plasma Physics and Laser Microfusion, Poland, 8 days ago
17 Apr 2024 Job Information Organisation/Company Institute of Plasma Physics and Laser Microfusion Department Department of Plasma Technology Research Field Physics » Other Researcher Profile Reco...
-
1/1 Notice For The Opening Of An International Selection Tender Procedure For The Hiring Of Doctorate Under The Legal Regime Of Scientific Employment Ctti Pi 08/24 Cbma(1), University of Minho, Portugal, 8 days ago
17 Apr 2024 Job Information Organisation/Company University of Minho Research Field Biological sciences » Biology Researcher Profile First Stage Researcher (R1) Country Portugal Application Deadli...
-
Portfolio Director, Focused Programs, Executive Education, Harvard University, United States, 25 days ago
27-Mar-2024 Harvard Business School 65307BR Position Description The Portfolio Director at Harvard Business School (HBS) Executive Education will oversee the delivery of executive education progra...
-
Administrative Officer, Special Consideration And Results, Deakin University, Australia, about 23 hours ago
Apply now Job no:554365 Work type:Full-time Location:Flexible Categories:Administration Based at our Geelong, Waterfront Campus or Melbourne Burwood Campus Full-time and fixed term to 20 December ...
-
Invigilator Omfs, McGill University, Canada, 8 days ago
Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or positio...
-
Stationary Engineer (Nights) Tempe Campus, Arizona State University, United States, 11 days ago
100405BR Campus: Tempe Stationary Engineer Job Description Facilities Management, Central Plant, seeks a Stationary Engineer for the Tempe Central Plant. This is an entry-level position to assist ...