Senior Executive, Faculty Affairs

The Senior Executive will support the Assistant Manager in faculty recruitment operational and administrative matters as well as the Faculty Affairs Office in ensuring that accurate & timely services are provided in an effective and efficient manner.

Faculty Recruitment and Events support

• Provide support to compile and profile applicants’ background information i.e. publications, citations and h-index, grants, etc. and verify applicants’ data for School Search Committee’s (SSC) evaluation.

• Prepare list for shortlisted applicant for detailed comparison study.

• Update application and evaluation status promptly. Ensure applications are reviewed by SSC within the given timelines.

• Arrange for SSC meetings and take simple minutes.

• Plan visit programme, research and teaching seminars.

• Coordinate with Associate Chair (Student) office to get sufficient students and collate student feedback scores.

• Arrange for LCC Specialist. Collate results of teaching survey.

• Process reimbursement claims of faculty’s meal & faculty candidate’s travel expenses.

• Purchase of vouchers and process students’ vouchers for attending lectures.

• Prepare dossier for submission to College.

• Plan and coordinate Faculty Affairs Office events as well as recruitment or faculty initiatives.

• Support the logistics and planning of meetings, events, including venue bookings, catering, coordination with faculty and unit managers where necessary.

• Assist in putting up entertainment claims by faculty who are on recruitment trip/mission.

• Datamining and profiling of potential international candidates; create database for easy references.

• Undertake other duties and tasks assigned by Senior Management, as well as secretariat duties for SSC meetings, etc.

Requirements:

• Minimum good diploma from a recognized institution

• Strong interpersonal skills and ability to manage stakeholders across different levels

• Service-oriented and willing to go above and beyond job requirements to serve the School

• Prior experience in recruitment process and events planning will be advantageous

• Resourceful with the ability to work independently as a team member with minimal direction

• Able to work independently and in teams with cross-department members, stakeholders and others in the organization

• Excellent command of English with excellent writing skills

• 3 – 5 years of relevant professional experience preferred

• Demonstrates flexibility and adaptability according to changing needs and priorities

Hiring Institution: NTU