Senior Executive/Executive (Events/Admin Support) 1

Events Management and General Administrative Support

Events Management
a)    Assist in the logistic planning of upcoming events (workshops, seminars, dialogues)
b)    Assist with sourcing vendors/getting quotes for the venue, catering and hotels.
c)    Work with the lead of the event to manage the budget of the event.
d)    Prepare all materials/signages/name tents needed for the event.
e)    Put up signages and ensure venues are booked in advance.
f)    Coordinate transport for transfer of participants to event venue.
g)    Handle problems that may arise to ensure event goes on smoothly.

General Administrative Support
a)    Scheduling of appointments/internal and external meetings 
b)    Make flight arrangements for the Director/IES Leadership Team
c)    Submission of Director’s and IES Leadership’s Team’s travel and hospitality claims
d)    Allocation of Director’s and IES Leadership’s Team’s corporate card expenses
e)    Provide administrative support to IES affiliated faculties in IES-funded projects
f)    Provide hospitality to funders/visitors to the institute
g)    Support in IES development plans as advised by IES Leadership
h)    Assist with the institute’s events on logistics/hospitality
i)    Assist to follow up on needed actions from members of working committees
j)    Distribution of postal mails/incoming books to staff
k)    Any other ad-hoc duties as assigned by IES Leadership

• Bachelor's degree with at least 3 years of relevant experience in administrative work and events
• Independent worker who is well-organized, able to multi-task and work under tight deadlines
• Dynamic and resourceful person with good organizational skills, time management and interpersonal skills
• Excellent command of spoken and written English
• Proficient in Microsoft Office Applications, particularly MS Word, PowerPoint, and Excel
• Adaptable and proactive problem-solver
• Prior experience in events management is desirable.

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Institute for Environment and Sustainability

Employee Referral Eligible:

Job requisition ID : 23992