Job Description
The incumbent will provide administrative support to the Department of Pharmacy, Faculty of Science. Duties and responsibilities include, but are not limited to the following -
- Work closely with Programme Director and Dean's Office to take charge of the end-to-end administration of the postgraduate research-based PhD and MSc programmes throughout the student lifecycle, including student admission, handling student enquiries, student module registration, managing programme website, etc.
- Collaborate with the Programme Director and Dean's Office to manage the programmes' admission cycles to upkeep the programmes' quality.
- Manage the administration of the programmes' examinations, including PhD Qualifying Examinations and PhD/MSc thesis examinations.
- Monitor students' progress under the Graduate Assistance Programme (GAP) and Thesis Advisory Committees (TAC).
- For Assistant Manager level: Applicant at this level would be expected to oversee the portfolio both strategically as well as operationally with minimal supervision.
- Provide other administrative support to the Department as deemed necessary.
Qualifications/Requirements/Other Info
- Academic qualification: Masters/Bachelor degree, preferably with majors related to Science, Engineering or Pharmacy.
- Strong communication (verbal and written) and interpersonal skills.
- Strong analytical and problem-solving skills.
- Positive work attitude, self-driven with a high degree of professional integrity.
- Meticulous, with strong numeracy abilities, reliable and conscientious.
- Independent and a self-starter yet a team player.
- Good time management and organizational skills, able to multitask efficiently.
- Proficient in Microsoft Office (Word, Excel, Powerpoint).
- Prior working experience (minimum 3-5 years), especially in an administrative position in the education industry, would be advantageous.
- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.
- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.
- To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal.
Covid-19 Message
At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.
Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.
More Information
Location: Kent Ridge Campus
Organization: Faculty of Science
Department : Pharmacy
Job requisition ID : 15540
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