Senior Executive / Asst Manager, Corporate Services

The Development Office (DVO) leads the National University of Singapore’s efforts in building resources to achieve its mission by taking the responsibility for the cultivation and stewardship of philanthropic support to the University.

At DVO, we build enduring relationships with our donors to seed and grow transformational opportunities that create a ripple effect of progress through our communities and the world, transforming lives and empowering change.

We are future-making as we empower students to achieve their fullest potential, give future leaders and changemakers the opportunity to learn from the best, and enable the foremost minds of today to solve the problems of tomorrow through innovative research.

To know more about the Development Office, please visit https://nus.edu.sg/nusgiving.

The Corporate Services Team ensures the following proceses are efficiently and effectively carried out in compliance with the University’s and department’s policies and guidelines:

Office Administration
• Attend to queries made to department main phone line.
• Manage mails sent to department main mailbox.
• Manage procurement of general office supplies, leasing of equipment and upkeep of office facilities and making contingency plans to avoid disruption to office services.

Accounts payable, Procurement and Cost management
• Handle Accounts Payables transactions.
• Process vendor invoices, verifying accuracy, obtaining approvals and perform account coding.
• Process procurement and purchase order in accordance with University policy.
• Process procurement card transactions.
• Assist in budgeting and tracking of budget utilisation, generate reports and schedules pertaining to procurement related processes.
• Assist in tracking and generating budget and reports.
• Maintain a complete filing system of all financial and supporting documents.
• Focus on improving and automating traditional paper based workflow to transform and digitise operations
• Any other duties as assigned.

Human Resource
• Process claims made by contingent workforce and temporary staff.
 

• ​​​​​​Degree or Diploma with 3 years of relevant working experience.
• Intermediate level of proficiency in Microsoft Office especially Excel.
• Working knowledge of SAP Financial system will be an added advantage.
• A meticulous team player with positive work attitude, good communication skills and the ability to multi-task.
• Always with a mindset to focus on how to improve “as is” process. Looking for opportunities to improve and streamline existing manual process.
• Good interpersonal skills to deal with both internal and external parties.

Location: Kent Ridge

Organization: National University of Singapore

Department : Development Office