Senior Executive, Administrative Support

Graduate College at NTU is committed to high quality postgraduate programmes (by research and coursework) in addressing the needs of rapid changing environment of research development and education.  We recognize that the success of significant research endeavours and outcomes can be largely attributed to the dedicated efforts of outstanding postgraduate students under the experienced guidance of faculty members. We provide stewardship to postgraduate students during their academic journey in pursuance of their higher aspirations, realizing NTU goals in securing its position as a global university of excellence. This is in line with the university commitment to the training and development of quality research manpower and graduate programmes that would better augment the changing needs of future technological and economic drivers in an increasingly complex, global arena for Singapore’s benefit.

The role is to provide support the key duties as follows:

Finance, Procurement & Claims

• Handle all operations pertaining to financial systems (e.g. Ariba, SAP, etc) in accordance with NTU procurement policies and guidelines

• Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value

• Ensure timely processing of delivery orders, goods receipt and invoice payments

• Process and verify all types of claims - business travel, examiners honorarium and any other disbursements, etc.

• Keep good records of expense and claims

• Provide data support for budget planning, forecasting, monitoring and reporting

• Process IGP students’ claims for conference

Office Operations & Administration

• Manage office maintenance with support from ODFM

• Manage asset register and coordinate physical asset verification

• Manage write-off of obsolete and faulty assets

• Maintain smooth running of AV and IT equipment and software in office

• Hold the role of editor for GC webpages for both internet and intranet

• Handle GC Email Role Based

• Ensure smooth onboarding and offboarding of GC Staff

Social Media

• Support to broadcast GE activities/events by schools/ colleges to all NTU GE community

• Liaise with social media specialists to create activities/events contents for publishing on social media platforms e.g. Facebook and Instagram

Others

• Support in scheduling students for Postgraduate Students Support programme

• Support any activities or events organized by GC

• A member of GC Safety Team - Liaise with OSHE to maintain Emergency Response Plan

• GC PDPA Manager - Ensure good PDPA practices throughout GC

Requirements:

• Degree or equivalent.

• Working experience in the education sector would be an advantage.

• Experience in customer service and administrative roles is preferred.

• Proficiency in word processing, spreadsheet and outlook

• Working experience in handling databases would be an advantage.

Hiring Institution: NTU