Senior Executive, Administration (NUS Museum)

NUS Centre For the Arts (CFA) comprises the NUS Museum and NUS Baba House; the University Cultural Centre (UCC); and a Talent Development and Programming division that oversees 21 student arts excellence groups in music, dance, theatre and film.  

On campus and beyond, we aim to provide opportunities for the appreciation of the arts and seek to champion creative possibilities and inspire strong communities through programming, exhibitions, workshops and outreach such as the University’s flagship arts event, the NUS Arts Festival and Singapore’s longest running arts outreach programme, the ExxonMobil Campus Concerts. 

This role is to provide support to the NUS Museum’s and Baba House’s finance, procurement and admin functions, including management of assets.

• Prepare and manage annual budgets, including payments to suppliers, and periodic reporting of expenses, revenue, and budget variances
• Manage procurement of goods and services, including stationery, assets and equipment, and periodic review of outstanding purchase orders
• Coordinate e-payroll processes for temp staff and students
• Coordinate withholding tax matters
• Conduct monthly cash-count of cash float and sales
• Conduct annual non-art asset verification exercises
• Supervise a junior member of the team who oversees venue rental, image requests, merchandise and collateral sales, annual art-asset verification exercises, and monitoring of internal control functions
• Provide covering support to wardens and other administrative staff
• Assist in outreach programmes and events
• Any other duties as assigned by supervisor

• Basic degree in Business or equivalent.
• Minimum 1 year relevant work experience in Accounts Payable, Procurement and Corporate governance.
• Possess an interest in art, history and heritage.
• Proficient in Microsoft Office Suite software.
• Experience with SESAMi, SAP S4 HANA or similar software.
• Good spoken and written English.
• Good interpersonal and communication skills.
• Meticulous, with a keen attention for details.
• Able to work independently and as part of a team.
• Able to work some evenings and weekends to support museum events.

Applicants should apply online via NUS Careers webpage at: https://www.nus.edu.sg/careers/  (Executive & Administrative Positions) with the following documentation by 18 March 2022.

• A cover letter with a brief description of your background and suitability for the position
• Curriculum Vitae
• Names and contact details of two referees

We regret that only shortlisted candidates will be notified.

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presences are required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.

Location: Kent Ridge Campus

Organization: NUS Centre for the Arts

Department : NUS Museum

Job requisition ID : 12471