Senior Executive (Admin)

The Campus Asset Management (CAM) division in University Campus Infrastructure strives to be the Center of Excellence in project and asset management, delivering quality and efficient services to the NUS community.
This role provides administrative support in the CAM division.

• Verifying and processing invoices to ensure timely payment to vendors managed by CAM.
• Handling vendors’ enquiries relating to invoices and payments.
• Liaising with the Accounts Payable team in Office of Finance (OFN) on payment-related issues. 
• Informing OFN about the creation and updating of new vendor records in system.
• Processing payments to Energy retailers and SP Services, as well as, to the Telco companies.
• Creating Schedules of Preventive Maintenance work in Facilities Management System (FMS) and ensuring PO cycles are readily triggered for the servicing works.
• Issuing other Purchase Orders to vendors in accordance with established procurement policies and procedures.
• Posting goods receipt in NUS Procurement System.
• Liaising with system representatives and NUS IT to resolve any interfacing errors between FMS and other NUS systems.
• Keeping track of CAM’s assets and assisting in the annual asset verification exercise.
• Liaising with NUS IT on system and account applications required for CAM.
• Transforming business processes into digital workflows to achieve better operational efficiency.
• Assisting in any other ad-hoc duties assigned by the Reporting Manager.
   

• Bachelor Degree holder
• Possess 3 to 5 years of relevant working experience.
• IT savvy and proficient in MS Office applications.
• Resourceful with good communication skills, and a team player. 
   

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

Only shortlisted candidates will be notified.

Location: Kent Ridge Campus

Organization: University Campus Infrastructure

Department : Campus Asset Management

Employee Referral Eligible:

Job requisition ID : 20475