Senior Assistant Manager, Student Housing

The Office of Campus Housing (OCH) serves to make NTU, the university with the best-in-class campus for learning, working, and living. OCH has a mission to provide optimal on-campus living environment for students and faculty to excel in learning, research, teaching and other NTU related work. It is responsible for student and faculty housing on campus, the sports and recreational facilities, and its related services.
 

We are looking for individuals who have a strong passion for delivering exceptional service to residents of the University’s student and faculty housing, and athletes and users of sports & recreation facilities on campus. 

The role, serving as the deputy to a Cluster Lead of the student hostel, offers the successful candidate a chance to enhance, contribute, and expand their skills comprehensively in areas such as customer relationship management and other leadership roles within the Department.

If you have a degree with more than 5 years of managerial working experience in residential management/services, customer service/relationship management, hospitality management, central administration function, you may be the one whom we are looking for. Having an experience in student hostels, staff housing or hospitality services would be advantageous for this role.

Responsibilities

• Plan, manage, and oversee the hostel application processing and the assignment of rooms / housing units, including the management of waitlist and students’ appeal for on-campus accommodation.

• Ensure the high quality of rooms / housing units for students’ check-in through comprehensive inspections.

• Collaborate with other departments and external vendors / contractors to get update on the status of maintenance / repairs to student hostels.

• Proactively engage student residents in understanding and addressing residents’ needs, and contributing to problem-solving and resolution of concerns. This includes addressing and resolving student residents’ requests, feedback, and complaints promptly to meet SLA requirements.

• Plan, curate communications and inform student residents in advance on scheduled maintenance, adhoc repairs and other matters that may cause inconvenience to residents.

• Plan, organize, and conduct routine walkthroughs of OCH managed premises to evaluate safety and security measures. This includes follow-up actions for enhancement and refinements of measures.

• Lead and take charge of investigations and compile supporting documentation for incident reports. This includes proposal of suitable sanctions for rule violations based on the severity and frequency of infractions, and prompt escalation of persistent and / or severe breaches for further enforcement measures, as well as implementation of approved sanctions.

• Ensure the maintenance of up-to-date and precise records, including resident details, occupancy status, and availability, to facilitate billing processes and management reporting.

• Ensure that facilities reservations are made through established booking channels, and all pre-event and post-event arrangements are properly managed.

• Oversee regular stock-taking exercises and the disposal of managed inventory and assets within the cluster.

• Define requirements for procuring necessary goods and services, including preparation of quotations and tenders, their evaluation, and making recommendations for award of business.

Requirements

• Degree graduate with 5 years relevant experience in customer service.

• Excellent written and verbal communication skills.

• Good interpersonal skills.

• Resourceful, strong problem-solving skills and ability to manage deliverables under tight timelines.

• High proficiency in coming up with comprehensive reports, with meticulous attention to detail, and the ability to present information coherently.

• Proficient in the use of Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Ability to adapt and use of enterprise IT systems.

Hiring Institution: NTU