Management Assistant Officer, Events/Admin (Asia Research Institute)

The Asia Research Institute (ARI) was established in 2001 to provide a focal point and resource for world-class research on the Asian region at the National University of Singapore. ARI engages the humanities and social sciences broadly defined and especially interdisciplinary frontiers between and beyond disciplines. As a university-level institute, ARI brings together scholars from different departments, schools and faculties across campus for seminars, conferences and collaborative research projects. Located at one of Asia’s communication hubs, the Institute is also an important place for scholarly encounters between Singapore, the region and wider worlds.

In this role, you will be involve in providing support to the Events teams for the organisation of academic workshops, seminars and conferences as well as providing administrative support to the Asia Research Institute. Successful candidates will be offered a renewable 2 years contract.

• Organizing academic workshops, conferences, seminars and other institute events as part of the Events team.
• Making logistical arrangements such as sourcing for venues, reimbursements and preparing conference material.
• Managing the budget and finance for assigned events.
• Assisting with department level administrative tasks and progress reporting.
• Updating information on the website and using other NUS finance systems.
• Other ad-hoc duties.

• A diploma from a recognised Polytechnic with at least 2 years of relevant experience in an events or administrative roles.
• Strong organizational and coordination skills with ability to multi-task, respond  quickly to changes and be adaptable to meet deadlines.
• Self-motivated, proactive and capacity to work well in a team.
• Proficient in MS Office applications and online communication platforms such as Zoom, Microsoft Teams, or Webex.
• Meticulous and mature with strong written and oral communication skills.
• Experience working in a research/tertiary education environment would be an advantage.
• Service oriented and enjoys working in a multicultural/nationality environment

Regrettably, only shortlisted candidates will be notified

Location: Kent Ridge Campus

Organization: Asia Research Institute

Department : Asia Research Institute

Job requisition ID : 20605