Executive (Administrative support - Department of Biological Sciences)

Updated: 2 months ago
Location: Kent Ridge,

Job Description

To provide support for examination matters, undergraduate projects and administration.


Duties & Responsibilities: 

Undergraduate Programme

  • Administration of Honours year projects and internship programmes
  • Coordination and management of department examination matters
  • Course mapping request management (for Study Abroad Programmes)
  • Course registration for non-graduating students

Corporate Services

  • Provide administrative and logistical support for
    • department visitors from external institutions, Visiting Professors, and the Visiting Committee (VC), including travel and accommodation arrangements where necessary, coordinating visit programmes, etc.
    • acad-HR matters, such as acad staff recruitment (e.g., adjunct staff and part-time lecturers appointments/re-appointments), processing of contract for service contracts, onboarding/offboarding matters (e.g., office staff rooms).
    • biannual peer review exercise.
  • Provide coverage of duties for
    • smart card and CCTV access systems.
    • postage and courier services
    • term and temp card applications.
    • seminar announcement.


  • Any other duties as assigned by the Department.

  • Degree holder
  • Preferably 1-2 years of related working experience
  • Good writing, communication and interpersonal skills with a positive work attitude
  • IT savvy and proficient in MS Office applications
  • Excellent coordination and organisation skills, with a customer service mindset
  • Independent worker who is able to multi-task with a keen sense of urgency
  • Strong team player, resilient, resourceful, and works well under pressure

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