Executive (Admin & Operations)

Job Description
The Centre for Embodied Learning & Living (CELL) has an opening for an admin executive. Reporting to the Director, the incumbent shall support CELL’s growth strategy by ensuring efficient operations and seamless end-to-end administration of the research related activities.

● Assist with the processing of Ethics applications
○ Make sure that applications are complete
○ Coordinate with ethics review committee and applicants for a smooth review process
○ Maintain electronic and paper records ensuring information is organised and easily accessible

● Assist with Graduate student matters
○ Coordinate with the applicants to make sure that the application package is complete
○ Present the complete applications to the PhD selection committee in a timely manner
○ Assisting in shortlisting and interviewing applicants and preparation of offer letters
○ Handle other administrative matters of graduate students including working with Assistant Director of graduate studies to handle student progress including coordinating QE, Thesis submission & Defense processors
○ Assist students with their queries related to PhD admin matters
○ Assist with outreach activities to attract PhD students
○ Maintain electronic and paper records ensuring information is organized and easily accessible

● General Operations
○ Assist the admin manager with daily operation of the center.
○ Perform other appropriate admin duties assigned by the Director of the Institute

○ Bachelor Degree/Diploma (or equivalent) with minimum 2 years of work experience in a fast-paced, dynamic environment.
○ Knowledge of tools such as Microsoft Office, Power BI
○ Demonstrate initiative and good interpersonal communication skills.
○ Good writing skills and team player.
○ Able to multi-task and deliver under tight deadlines.
○ Proactive and willingness to learn new skills and knowledge.
○ Analytical, numerate, resourceful and energetic.
○ Previous administrative experience at NUS is an added advantage

Successful candidate will be offered a 2-year (renewable) contract.

How to Apply: Email CV and a short statement of interest to [email protected]

Location: [[Kent Ridge Campus]]

Organization: [[National University of Singapore]]

Department : [[Center for Embodied Learning & Living]]

Job requisition ID : [[23927]]