Contingent Staff (Temporary) - Administrative Executive, SCALE (EPD)

The School of Continuing and Lifelong Education (SCALE) was established to drive the expansion of NUS’ lifelong learning offerings in a concerted and strategic way that furthers our mission to be a leading global university, as well as fulfil our role as a public university of Singapore, shaping the future.

Through SCALE, working adults (i.e. professionals, managers and executives) who aspire to stay relevant and ahead of competition, companies looking to up-skill/re-skill their workforce, and even youths exploring quality tertiary education options, have access to NUS’ suite of innovative, world-class continuing and lifelong education offerings.

Drawing on unparalleled access to the multi-disciplinary expertise of 16 other NUS Faculties/Schools, SCALE offers youth, executive and professional development/education programmes, part-time degree programmes, as well as modular courses that may be taken singly or stacked towards certificates/diplomas/degrees that meet the lifelong learning needs of individuals.  All programmes are designed and developed in consultation with the industry to ensure relevance and currency.

About the Role

To augment our manpower resources in the School, we are looking for a suitably qualified candidate to join our Strategic Projects Team in Executive & Professional Development Unit as Administrative Executive.  

Reporting to the Associate Director (Strategic Projects), the incumbent assists in a wide range of administrative duties that need to be executed in an effective and efficient manner to support the smooth functioning of the unit.

This role is offered on a 12-month fixed-term contract basis. 

Key Duties & Responsibilities:

a.    Administrative duties for trainee enrolment
•    Handle applicant enquiries through email and call
•    Collate selected candidate information, such as resume, highest qualification, and transcript
•    Setup schedule for candidate interviews
•    Verifying eligibility of candidate for Additional Course Fee Funding Support (AFS) in TPGateway System
•    Coordinate and liaise with trainee on enrolments
•    Coordinate administrative requests and training schedule with Faculties and Schools

b.    Administrative duties for placement related activities
•    Coordinate Care and Career workshops and activities
•    Coordinate the administrative functions for placement related workshops and activities, such as registration and schedules

c.    Administrative duties for reporting and secretariat functions
•    Handle day to day administrative duties
•    Conduct employment survey and generate report

Academic & Professional Certification
•    Polytechnic Diploma or equivalent preferred
•    IT savvy and proficient in MS Office applications

Experience & Attributes 
•    Preferably 1-2 years of related working experience
•    Good verbal & written communication and interpersonal skills with a positive work attitude
•    Excellent coordination and organisation skills, with a customer-centric mindset
•    Strong team player who is meticulous, resourceful, resilient and thrives in a fast-paced, results-oriented and ambiguous work environment

To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal.

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

Location: Kent Ridge Campus

Organization: School of Continuing And Lifelong Education

Department : Executive & Professional Development

Employee Referral Eligible: No

Job requisition ID : 19242