Assistant Senior Manager/Senior Manager (Administration & Personal Assistant to Director)

Schedules and meetings

• Manage the Director's diary and schedule meetings and appointments
• Prepare all materials and papers required for meetings for Director's reading
• Book venues, meeting rooms or Zoom schedules

Travel

• Manage all Director's travels and business trips
• Prepare travel dossiers
• Correspond with all parties involved with business trips
• Travel logistics: Airfares, accommodation, visa, expenses, claims, etc

Director's communications (Singapore)

• Support and manage Director's correspondence and filing
• Prepare and circulate Director's circulars and memos
• Corporate presentations and roadshows

Director's communications (International)

• Manage Director's international correspondence as a Nobel Laureate
• Manage conference invitations and participations
• Communications with academic, research and business partners

Director's overseas appointments

• Curate Director's overseas appointment and positions: terms, durations, remuneration (if any), obligation and tracking

Administration (in close collaboration with Administrative Director)

• Support Director on all RCE-level reporting requirements including annual reports, MOE dashboards, Governing Board meetings (collation for Director's vetting)
• Support Director as liaison with all audit exercises
• Support Director on all approval requests on finance and reimbursement, purchasing, HR, leave and disciplinary matters, etc
• Support Director on academic matters such as approval of scholarships, graduate programmes, RCE internship programmes, summer schools (together with outreach team), etc
• Support Director in safety compliance of the RCE as well as Director's safety KPIs
• Support the strategic hiring and staffing of the RCE; collating CVs and dossiers for Director's review and contracts and letters of appointment for signature
• Collate procurement dossiers for Director's approvals; screening of documentation for completeness

• Minimum Diploma in secretarial, business administration or accounting
• At least 5 years personal assistant experience (preferably in universities, statutory boards or civil service)
• Ability to multi task and comfortable with a fluid environment within a newly established and growing organisation
• Excellent diplomatic and communication skills
• Excellent command of English
• Good knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, etc)
• Ability to resolve complex issues and to make good judgement calls and propose solutions
• Inclusive and team player who strives in collaborative environment
• Adhere to high standard of professional integrity and ethics
• A congenial and resilient personality with a positive and genuine interest in supporting a community of scientists
• Good knowledge of academic policies and regulations would be helpful

Location : Kent Ridge Campus

Job requisition ID : 7075