Assistant Manager, Grant Admin for AI Singapore

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI). 
 
The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts. 

The candidate will help to support the management and administration of all AI Singapore programmes such as 100 Experiments, Research Programme, Kickstarter, Grand Challenge, and any corresponding projects. 

Duties & Responsibilities 

Duties include but not limited to:

1)    Management of AI Singapore Funding Programmes and Research Project Grants: Work closely with NUS administrative offices, representatives from participating institutions, PIs and grantor on all pre and post award matters, including but not limited to: 

a.    Assist in scoping as well as document preparation of AI Singapore programme grant call.
b.    Disseminate funding programmes grant calls and coordinate submission of applications.
c.    Coordinate the review of applications for selection in the Scientific Committee meeting.
d.    Manage the preparation, discussion and finalization of grant award letters, agreements and/or terms & conditions.
e.    Follow-up with host institution with official acceptance and WBS account opening.
f.    Align with grantors and approving authorities for virement and reporting SOPs.
g.    Process applications for changes/virement to project.
h.    Coordinate and monitor the submission of claims, expense report, KPI report and other programme-level documents, as required by AI Singapore Research Projects.
i.    Collate & prepare half-annually KPI reports for whole of AISG and work with auditors during KPI audit
j.    Manage/prepare/check monthly & annual project reports, audits, expense report, claims and budget projections, programme-level KPI reports, etc, to grantors. 
k.    Assist in the organization and coordination of events/roadshows/presentations relating to the AI Singapore Funding Programmes/Projects.
l.    Track and process invoicing and payments related to grants
 

2)    Secretarial support: Provide Programme-related secretarial support to all directors of AI Singapore which includes coordinating steering committee and evaluation panel meetings, as well as solicit peer review reports for selected projects.

• A recognised degree.
• Working experience in Government, Education, or research industries preferred
• Good organizational and administrative skills.
• Good interpersonal skills.
• Able to work independently and a good team player.
• Adaptable and able to multi-task in a fast paced environment.
• Proficient in MS Office applications.

COVID-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presences are required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department : AI Singapore

Employee Referral Eligible: No

Job requisition ID : 10752