Assistant Manager, Admissions, Projects and Electives [LKCMedicine]

Assistant Manager, Admissions, Projects and Electives for Education Management

Lee Kong Chian School of Medicine (LKCMedicine) is looking for an Assistant Manager who is resourceful, thrives in complexity and works well in a team.

The Candidate will play a key role mainly in, but not limited to the following:

Secretariat to the Student Admissions Committee (SAC) meetings

• Keep up to date on NTU admissions and scholarship policies and procedures

• Perform secretariat duties for the SAC that convenes four times a year

Multiple Mini Interviews (Admissions Interviews)

• Plan and organise the Multiple Mini Interview (MMI) including scheduling of interviewers, candidates and planning staff duty

• Work closely with NTU Office of Admissions (OA) on LKCMedicine admissions requirements

• Liaise with UCAT on publicity, registration and results

• Collaborate with UCAT and Medical Education & Research Scholarship Unit on admissions testing research

• Support Assistant Dean, Admissions on recruitment and training of new Interviewers

• Collate and upkeep of MMI scenarios

• Work with OA and LKCMedicine Communications and External Relations on promotional collaterals including website and social media platforms

Recruitment of students during admissions phase

• Ensure accuracy of admissions data

• In charge of the shortlisting process

• Assist in managing the offer and acceptance numbers and propose to the SAC the number of offers to be made at various stages during admissions

• Work with MOHH and MINDEF on surety signing and NS disruption

• Manage appeal cases in collaboration with OA

• Work with Student Life & Support team on scholarship and financial aid matters

• Prepare admissions reports and presentations for core leadership group and Governing Board

Support for Outreach Activities

• Participate in NTU Open House and LKCMedicine outreach events

• Review and provide inputs to outreach teams (NTU and LKCMedicine) on conduct of outreach activities

• Maintain and update a comprehensive set of admissions frequently asked questions

Policies, Systems and Procedures

• Write and update admissions policies, as required

• Document and update admission processes, including writing up the Standard Operating Procedures to ensure knowledge retention and for internal audit purposes

• Work with LKCMedicine IT department and CITS to launch customised Multiple Mini Interview (MMI) app

• Review processes referencing best practice

• Digitalisation of workflows

Administration

• Managing calendars

• Plan and manage itinerary for overseas visitors

• Onboarding of new staff

• Stationery requisition for Education Management department

• Assist in LKCMedicine events as rostered, including examinations and School events

• Other department level administrative tasks

Leadership

• Lead on admissions matters

• Coach and mentor team members on Electives and Scholarly Projects

Candidates should have

• A recognised degree in Business Management or other relevant discipline, with at least 5 years’ relevant experience in education administration.

• Prior experience in medical school admissions will be an added advantage.

• Passion and experience in running medium scale assessment/admissions interview.

• A positive attitude and the ability to flex between different portfolios are necessary to succeed in this role.

• Excellent quantitative analysis using Microsoft excel.

• A confident speaker who writes fluently.

This is a 3 years contract appointment.

Hiring Institution: LKC