Administrative and Event Logistics Coordinators (12-month contract)

Updated: about 18 hours ago
Location: Kent Ridge,


Job Description

General Administration

  • Processing admissions and general coordination between internal departments within NUS and external parties
  • Liaising with contracted lecturers, or external internship supervisors for needful documents and information
  • Meeting coordination with internal and external parties

 

Event Logistics

Planning, coordination, and execution of approximately 10-12 sessions per year, including but not limited to:

  • Venue booking and setup
  • Vendor management (catering, equipment rental, etc.)
  • Participant registration and attendance tracking
  • On-site management during events
  • Post-event breakdown and debrief
  • For the ELSA initiative - Develop detailed operational plans for running training sessions lasting 3-6 days, for approximately 4-6 runs each year.
  • Coordinate venue bookings, equipment setup, catering, and transportation for participants and facilitators.
  • Serve as the point of contact for participants, responding to inquiries and providing necessary information.
  • Liaise with external parties (speakers, trainers, vendors) and internal departments within NUS to ensure smooth execution of events.

 

Marketing Collateral Creation

Development of marketing materials for each event, including:

  • Digital content (emails, social media posts, website updates)
  • Printed materials (brochures, banners, event programs)
  • Branding assets to ensure consistency across all platforms

 

This is an hourly rated position.


Qualifications
  • Minimum educational qualification of a polytechnic diploma or bachelor's degree
  • Proven experience in event planning and management
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Proficiency in marketing and design software (e.g., Adobe Creative Suite, Canva, Microsoft Office)
  • Ability to work flexibly and efficiently under tight deadlines

More Information

Job type: 12-month contract

Location: Kent Ridge Campus

Organization: NUS Enterprise

Department : NUS Enterprise Academy

 Job requisition ID : 25233




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