School Administrator

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School Administrator

• Location: Kelburn
• Type: Permanent
• Post Date: Sun Mar 12 19:34:38 2023
• Ref: 5380

• Are you interested in a permanent role in the School of Education?
• Do you have three to five years administrative and customer service experience?
• Have you got the ability to build strong working relationships, supported by great communication skills including the ability to adjust to different audiences?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a School Administrator (permanent role). The role will be a key member of the administrative team in all aspects of looking after the many courses and programmes offered by the School of Education.

Key Responsibilities: 

• Customer service – ensures provision of accurate and timely advice to staff, students and visitors via all communication channels.
• Course administration – maintains a high level of accuracy and service for all course-related work, including course information such as Nuku/Canvas support.
• General administration support for all course related work. Willing to carry out all the usual administrative tasks of a modern office environment.
• Able to support our programmes in terms of enrolment and follow up processes. Also being willing to support our professional programmes that the School is part of.

Ō pūmanawa - About you

You will be a motivated, customer focused individual who enjoys administration and is able to work well in a small team. A key customer we support is our own academic staff.

The daily work demands can change so you will need to be flexible in your approach and responsive while maintaining an excellent manner with our customers who can be other administrators around the university or academics.

You will be a highly organised worker who is comfortable working autonomously as well as contributing to a high performing team. You will need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff. The ability to remain calm under pressure and thrive working with a diverse range of stakeholders.  

Key Requirements: 

• Demonstrates a high level of competence and accuracy using databases, web-based applications and operating in a PC/Windows based environment. 
• Three to five years administrative experience. Knowledge of working in a tertiary education environment would be an advantage.
• Outstanding people and communication skills including the ability to adjust to different audiences. 
• Ability to build strong working relationships with a variety of stakeholders. 
• Capability to work as part of a team as well as having individual responsibilities.    

Ētahi kōrero hai āwhina i a koe - Why you should join our team

We would love you to join our team of four other skilful and motivated administrators. A supportive team willing to help each other out in the busy times. This is a fantastic opportunity for someone who wants to build on their skills and work in an interesting role with lots of variety.

Role Description

Close Date for Vacancy: 27 March 2023.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Tim Fletcher, School Manager ([email protected]). But applicants should follow all steps listed below. 

Important - Application Steps and information 

Download and complete the University Application Form .

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format).

Click Apply Now Button at the base of the advert. Follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

 If you have any issues uploading your application, please email the completed application form, cover letter and CV to [email protected]  stating the reference number and position title from the advert in the subject line.

Apply Now