Organisational Development Administrator

Updated: about 2 months ago

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Organisational Development Administrator
  • Kelburn
  • Permanent
  • Wed Jan 18 00:56:16 2023
  • 5293

  • Do you have strong administration and coordination skills?
  • Are you able to multi-task and deal with multiple priorities at the same time?
  • Do you have high level of competency in MS Office products including documents, presentations and managing data and information in excel?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a part time Mata Ahupae Hāpai Tangata – Administrator to join the Organisational Development team. The role will be responsible for assisting with the administration and support of the Learning and development programme.

Key Responsibilities include:

  • Coordinate logistics to ensure a positive learning and development experience, including liaising with participants, facilitators, and presenters, booking venues, catering, setup of equipment, preparation of materials, nametags, stationery, etc
  • Assist with the administration of online learning and networking development activities.
  • Assist with events promotion ie. Intranet, University News.
  • Maintain training records and training database administration
  • Send workshop evaluations and collate responses.
  • Proof-read and format documentation
  • Data collection and monitoring
  • Support engagement activities including booking meetings and rooms, agenda preparation and minute taking.
  • Other administration to support the team in its broader work as required.

Ō pūmanawa - About you

To be successful in this role you will have strong administration and coordination skills. Have experience working in a busy team, be able to multi-task and deal with multiple priorities at the same time. Have an eye for detail and a high level of competency in MS Office products including documents, presentations and managing data and information in excel.

The successful applicant is likely to have some knowledge of te reo Māori.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team purpose is to create a diverse, inclusive, values-driven university community that enhances wellbeing. Our areas of work include staff engagement, diversity, equity and inclusion, wellbeing change management and people development. The team has an ambitious work programme for the year and we need your administration and organising skills to help us achieve our goals. The team works at a fast pace, relies on persuading and influencing to achieve outcomes and works with stakeholders across the University as well as external stakeholders.

Role Description

Close Date for Vacancy: 01 February 2023

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form .

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format).

Click Apply Now Button at the base of the advert. Follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you have any issues uploading your application, please email the completed application form, cover letter and CV to  stating the reference number and position title from the advert in the subject line.

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