Office Coordinator

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Office Coordinator

• Location: Kelburn
• Type: Permanent
• Post Date: Mon Dec 18 02:46:54 2023
• Ref: 376

• Are you able to work effectively in a frontline, client centred environment?
• Can you work under pressure to provide a high standard of service and contribute to a high performing team?
• Do you have proven interpersonal, written, and verbal communication skills and are looking for a part-time role?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Office Coordinator to join Te Taiako - Student Learning in a permanent, office based, part-time role. The role will provide professional and client-centred services to students and efficient and effective administration essential to the operation and promotion of Student Learning.

Key responsibilities:

• To provide high quality front-line reception services to students, staff, and visitors to Student Learning.
• To provide resource and operation support for the team, in conjunction with the other Office Coordinator.
• To co-ordinate and support student leaders such as Peer Writers.

Ō pūmanawa - About you

As an Office Administrator you will be friendly, supportive, and use excellent communication skills when dealing with people from diverse linguistic, cultural, ethnic, religious and other backgrounds. You will be a motivated, client-focused individual who can take the initiative, work autonomously and effectively as a team member. You will be an excellent relationship builder with an ability to work under pressure to provide a high standard of service and contribute to a high performing team. You will also manage office resources, timetabling, data entry, and provide administrative support for the Student Learning team.

Key Requirements:

• Proven ability to work effectively in a frontline, client centred environment.
• High level and proven interpersonal, written and verbal communication skills.
• Demonstrated experience in the proficient use of Microsoft Office applications and databases, advanced use of Excel.
• Proven ability to work with and support an effective team.
• Proven ability to build and maintain positive relationships.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is passionate about student retention and academic success. We work collaboratively in a supportive team environment and inclusive and reflective in how we work and deliver services. This is a fantastic opportunity for someone who is friendly and approachable, enjoys interacting with people from different cultures and backgrounds and is passionate about supporting students and staff to make a difference to student success.

Role Description

Close Date for Vacancy: 12 January 2024 - We will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Louise Falepau ([email protected] ). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form . Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to [email protected] stating the reference number and position title from the advert in the subject line.

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