Office Coordinator

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Office Coordinator

• Location: Kelburn
• Type: Permanent
• Post Date: Sun Dec 18 22:35:07 2022
• Ref: 5464

• Are you looking for a part-time role (25 hours per week) as an Office Coordinator?
• Do you have an interest in assisting the PASS (Peer Assisted Study Support) programme?
• Have you got experience in software such as InDesign, Web Editing, OneNote and Office 365?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Office Coordinator – to join Te Taiako Student Learning on a permanent part-time contract. The role will provide professional and client-centred services to students and efficient and effective administration essential to the operation and promotion of Student Learning.

Key responsibilities:

• To provide high quality front-line reception services to students, staff and visitors to Student Learning.
• To provide resource and operation support for the team, in conjunction with the other Office Coordinator.
• To provide administrative assistance to the PASS (Peer Assisted Study Support) programme.

Ō pūmanawa - About you

You will be a motivated, client-focused individual who can take the initiative, work autonomously as well as effectively as a team member.

You will respect and work effectively with people from diverse linguistic, cultural, ethnic, religious and other backgrounds. You will be an excellent relationship builder and work collaboratively with others. You will need excellent administrative and communication skills and the ability to work under pressure to provide a high standard of service and contribute to a high performing team.

Key Requirements:

• Proven ability to work effectively in a frontline, client centred environment.
• High level and proven interpersonal, written and verbal communication skills.
• Proficient digital and desktop publishing skills such as Office 365, OneNote, Excel, web editing, InDesign.
• Proven experience in office organisation.
• Proven ability to work with and support an effective team.
• Proven ability to build and maintain positive relationships.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is passionate about student retention and academic success. We work collaboratively in a supportive team environment. We are innovative, inclusive and reflective in how we work and deliver services. This is a fantastic opportunity for someone who is passionate about supporting students and staff to join our team and make a difference to student success.

Role Description

Close Date for Vacancy: 15 January 2023

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Deborah Laurs ([email protected] ). Please note that the University is closed between 21/12/2022 and 10/1/2023. We will not respond to any queries during that period. Shortlisting of the applications will take place in January 2023 after the application closes. Applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form .

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format).

Click Apply Now Button at the base of the advert. Follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you have any issues uploading your application, please email the completed application form, cover letter and CV to [email protected] stating the reference number and position title from the advert in the subject line.

Apply Now