Lead Administrator (Health Sciences)

Lead Administrator (Health Sciences)-2302184

 

CLIENT SERVICES

•    Career Development + tertiary study benefit.
•    Family friendly employer + on-site childcare providers.
•    Open to flexible work arrangements.
•    Salary + 6.75% superannuation + five weeks' annual leave.

The role/Te mahi

We have an opportunity for a proactive, organised and enthusiastic person to join the Lead Administrator team in the School of Biomedical Sciences.

In this role you will lead staff, manage the provision of administration support, and be involved in process improvement, strategic initiatives and special projects. You will support a team of on-site Client Services Administrators and work closely with key academic staff including Heads of Department and/or Directors of teaching programmes.

The role will require you to:
•    Communicate regularly and work closely with stakeholders.
•    Develop a working knowledge of your team’s day-to-day administrative tasks and University of Otago systems and processes.
•    Ensure your staff are appropriately trained, equipped and supported to fulfil their roles.
•    Work continuously to improve systems and processes.

You will work alongside two very experienced Lead Administrators and as part of a supportive leadership team.

Your skills and experience/Kā pūkeka me kā wheako

The successful candidate will have:
•    Significant experience in a busy and/or complex administration environment.
•    Previous supervisory experience or exposure to managing teams.
•    The ability to be calm, adaptable and flexible in a fast-paced environment.
•    Strong communication skills and the ability to deal with challenging people.
•    A positive team approach that is solutions focused.
•    Strong Microsoft Office skills.

Experience in a tertiary education institution would be advantageous.

You will be a highly organised self-starter, who enjoys problem solving and is excellent at building and maintaining effective relationships with clients, students, and colleagues. Your relationship building skills will be important, ensuring that you become the trusted point of contact for a range of students, staff, and visitors.

About our team/Mō te tīma

Client Services are a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to the University’s internal and external customers.

You will be working in a team of three Lead Administrators within the School of Biomedical Sciences, reporting to the Manager Client Services.

Further details/Pūroko

This is a permanent, full-time (37.5 hours per week) position, located in Dunedin. Part-time hours may be negotiated with the ideal candidate.

You must have the right to live and work in New Zealand to apply for this position.

The University is committed to meeting its obligations under the Children Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.

The appointment range for this position is $70,602 to $76,668 per annum, top of range is $82,849 per annum.

Specific enquiries may be directed to Joanna Ling, Manager Client Services via the contact details below.

Application/Tono

To submit your application please click the apply button below. Applications quoting reference number 2302184 will close on Sunday, 28 January 2024. Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.

Contact: Joanna Ling

Position details: Job Description

Further Information: School of Biomedical Sciences Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location
 NZL-SI-Dunedin
Employment Status
 Permanent 
Salary Level and Range Level 6 (Range of Appointments $70,602 to $76,668, Top of Range $82,849)
Organisation
 Client Services (Health Sciences)
Job Function
 Administrative