Coordinator Events

Coordinator Events-2201743

 

EXTERNAL ENGAGEMENT DIVISION
MARKETING SERVICES

About Us/Mō mātou

The Events Service is a team within the Marketing Division. We provide event management services and give professional events advice and support to academic and service divisions and departments across all three of the University’s main campuses. As part of the Marketing Division, we play an important part in helping the University to present our messages in the best way possible, and to the highest standard.

The Role/Te mahi

Reporting to an Events Team Leader, the Coordinator Events will deliver professional event services across a portfolio of mid-sized events that are typically local and/or routine. You will also assist other team members in the organisation and production of large, high profile or significant events.

In this varied and fast-paced role, you can expect to be involved in end-to-end event coordination including:
•    Working with event owners and Marketing and Communication Services teams to determine event objectives, briefs, and planning documents.
•    Organising routine event requirements such as venue bookings, catering, securing and technical resources.
•    Producing event documents and programmes.
•    Using events software to create registration pages, communications, abstract management and websites
•    Undertaking efficient and effective on-site operational event organisation.
•    Gathering post-event feedback and undertaking evaluations.
•    Providing professional event administration.

You will be working in a collaborative team environment in partnership with a range of internal and external stakeholders to deliver proactive, professional event coordination services.

Skills and Experience/Kā pūkeka me kā wheako

To be successful in this role you will have:
•    Suitable professional experience in organising end-to-end delivery of a wide range of events.
•    Demonstrated skills in event scheduling design, planning, logistics and delivery.
•    A high level of ability with Microsoft Office software and databases.
•    Strong organisation, time management skills and customer service orientation.

Prior experience organising high quality conferences, hospitality events, or festivals an advantage.

Further Details/Pūroko

This is a full-time (37.5 hours per week), permanent position based in Dunedin.

Given the nature of events, a flexible approach to working hours is necessary, as events often occur on evenings and weekends. Travel for off-campus events may be required from time-to-time.

Specific enquiries may be directed to Jasmine Millar via the contact information below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 2201743 will close on Sunday, 2 October 2022.

Additional Information

Contact: Jasmine Millar     Tel: 03 479 8144

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location
 NZL-SI-Dunedin
Employment Status
 Permanent 
Salary Level and Range Level 5 (Range of Appointments $58,031 to $62,398, Top of Range $67,697)
Organisation
 Events
Job Function
 Marketing and Communication