Administrator - Operations and Programme Support

« Back to Jobs
Administrator - Operations and Programme Support

• Location: Kelburn
• Type: Permanent
• Post Date: Mon Jan 8 02:41:09 2024
• Ref: 455

• Are you a highly-organised, self-motivated individual and enjoy working in a team?
• Do you have an advanced level of skill in MS Word, Excel and Outlook and have at least 3-5 years of administrative experience?
• Can you build and maintain excellent working relationships and have the ability to manage time, prioritise, plan and handle multiple tasks?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting for a Mata Ahupae – Administrator – operations and programme support to join Te Kura Mātai Hinengaro | School of Psychology. We are looking for someone with experience in and an aptitude for administration to support the day-to-day operations of our School.

Key Responsibilities:

• Provide accurate and timely administrative and operational support to staff within the School of Psychology.
• Assist the School with HR-related tasks, including recruitment and onboarding of casual and fixed term staff.
• Coordinate School financial activities, including programme budget tracking, processing expenses, invoices and assistance with research grant administration.
• Work with academic staff to meet course administration deadlines efficiently, using prescribed University processes, systems, and software as well as maintaining oversight of information throughout each trimester to ensure policy compliance, consistency, and accuracy.
• Ability to build and maintain excellent working relationships with key external and internal stakeholders, and other departments within the University.
• Collaborate with other administrative staff to streamline processes and enhance overall efficiency.

Ō pūmanawa - About you

You will:

• Be highly organised, self-motivated, and enjoy working in a team.
• Have proficiency in the Microsoft Office Suite, familiarity with university-specific software is desirable but not essential.
• Have exceptional organizational and interpersonal skills.
• Demonstrated ability to manage time, prioritise, plan, and handle multiple tasks.
• Possess a strong attention to detail and the ability to multitask effectively.
• Previous administrative experience in a university setting is highly desirable.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

The Professional team within the School of Psychology prioritises creating a friendly, supportive and collaborative work environment. As a member of our team, we value your contributions, foster professional growth and offer a healthy work life balance.

The Administrator – operations and programme support is a dynamic and varied role where you'll have the opportunity to engage in HR, finance, and programme support, allowing you to build upon or diversify your existing skill set and take on responsibilities that contribute to the School's overall success.

For more information on some of the benefits of working at Te Herenga Waka - Victoria University of Wellington – click here .

Role Description

Close Date for Vacancy: 29 January 2024. We will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Annaliese Ellis, School Manager ([email protected] ). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form . Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to [email protected] stating the reference number and position title from the advert in the subject line.

Apply Now