Administrator Client Services (Health Sciences)

Administrator Client Services (Health Sciences)-2301875

 

CLIENT SERVICES

•    Salary + 6.75% superannuation + five weeks' annual leave.
•    Long Service Leave and additional Paid Parental Leave entitlements.
•    Insurance and local business discounts.
•    Onsite childcare provider.

The role/Te mahi

Embedded in the Health Sciences Divisional Office, this role is part of a team of Administrators providing effective and efficient administration to areas within the Divisional Office and staff who report to the Pro-Vice-Chancellor.  

In this varied role, you will provide vital and comprehensive support to leaders and staff of the Research Infrastructure and Biostatistics Centres, in particular.  

Key tasks of this role include:
•    Acting as a first point of contact for the centres.
•    Diary/calendar management and assisting with email correspondence.
•    Providing committee meeting support, including agenda preparation and note taking.
•    Financial and HR administration.
•    Supporting workshops and forums.
•    Using University systems to maintain databases, extract data and produce reports.

You will be empowered to achieve your best as part of a supportive and professional team, with exposure to a wide range of administration activities. 

Skills and experience/Kā pūkeka me kā wheako

Your relationship building skills will be important, ensuring that you work effectively as part of the team and contribute to a supportive culture.

Successful candidates will also:
•    Have proven experience in an administration role where high levels of customer service delivery and confidentiality are expected.
•    Show proficiency in the Microsoft Office suite of programmes.
•    Be someone who pays close attention to detail. 
•    Have excellent organisational and time management skills.
•    Have good oral and written communication skills.
•    Show initiative and be prepared to learn new skills.

About our team/Mō te tīma

The Division of Health Sciences Administration is the central administrative hub for the Division, and Client Services plays a vital role in supporting the staff working in the Pro-Vice-Chancellor’s Office, Academic Administration, Finance, ICT, Marketing, Communications, Research, International, Māori and Pacific.

The role is also part of Client Services a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all the University’s internal and external customers at different workplaces or locations across campus.

Further details/Pūroko

This is a permanent, full time (37.5 hours) position, located in Dunedin.

You must have the right to live and work in New Zealand to apply for this position.

Applications from candidates with Māori and Pacific backgrounds or strong competencies in these areas are warmly encouraged.

Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information on the safety check process please click here.

The appointment range for this position is $59,285 to $63,651, top of range $68,744 per annum.

For further information, or to discuss the role in confidence – please contact Karen O’Neil via the contact details below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2301875 will close on Sunday, 21 January 2024.

Additional Information

Contact: Karen O'Neil

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location
 NZL-SI-Dunedin
Employment Status
 Permanent 
Salary Level and Range Level 4 (Range of Appointments $59,285 to $63,651, Top of Range $68,744)
Organisation
 Client Services (Health Sciences)
Job Function
 Administrative