Secretary of Artificial Intelligence

Are you the coordinating talent and social butterfly that the Department of Artificial Intelligence is looking for? As a Secretary, you will administratively support our students and staff. This way, you will contribute to a pleasant working environment where employees can fully focus on education and research.

The Department of Artificial Intelligence and the Educational Institute of Artificial Intelligence have an opening for a secretary to support both research and teaching. We are seeking an all-round secretary. You will act as a point of contact for queries from staff, students and external parties. You will monitor and keep records of all departmental personnel matters (vacancies, contracts, introduction of new staff, organisation of their work places, IT, absence registration, etc.). You will be the contact person for the personnel department.

You will support researchers on various levels (maintaining contacts with external parties, database maintenance, ordering research material, keeping records of articles, social media and website publications, etc.). You will plan and supervise events, such as thesis presentations, graduation ceremonies and symposia, and you will organise research and other meetings and take minutes. You will manage the agendas of senior staff in the department, make appointments, reserve meeting rooms, order catering as well as deal with other practical and logistical matters such as stock and material orders and housing issues.