Secretary for Artificial Intelligence

Updated: 3 months ago
Deadline: 24 Nov 2022

Do you like variety in your work, are you flexible and do you master administrative systems quickly? Then you have a part to play as a secretary within the Department of Artificial Intelligence. You are the point of contact for administrative questions, and you arrange all management matters down to the last detail. In this way, you contribute to a pleasant working environment for our scientists, teachers and support staff.

The Department of Artificial Intelligence and the Educational Institute of Artificial Intelligence have an opening for a secretary to support both research and teaching. We are seeking an all-round secretary. You will act as a point of contact for queries from staff, students and external parties. You will monitor and administer all personnel matters of the department (vacancies, contracts, introduction of new staff, organisation of their work places, IT, absence registration, etc.). You will be the contact person for the personnel department. You will support researchers on various levels (maintaining contacts with external parties, performing database maintenance, ordering research material, keeping records of articles, social media and website publications, etc.). You will prepare and supervise events, such as thesis presentations, graduation ceremonies and symposia, and you will organise research and other meetings and take minutes. You will manage the agendas of senior staff in the department, make appointments, reserve meeting rooms, order catering as well as other practical and logistical matters such as stock and material orders and housing issues.

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