Publications Coordination Officer

Vacancy in the Director General's Services.

ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

This post is classified A2-A4 on the Coordinated Organisations’ salary scale .

Location
ESRIN, Frascati, Italy  

Publications Coordination Officer in the Print and Merchandising Production Office, Production and Management Support Division, Communication Department, Director General’s Services.

Under the direct authority of the Head of the Print and Merchandising Production Office, you will manage and coordinate the overall strategy of printed media production for ESA Communication activities by managing the procurement of appropriate service provision. In addition, you are responsible for the management and coordination of the distribution, stock management, and monitoring activities of the Office deliverables in the form of merchandising or print media items.

You shall, in particular:

• act as a central point of contact within the Communication Department for all ESA printed media production requests for communication activities and, as such, liaise adequately with the different ESA directorates (programme directorates, in particular) to understand and identify their potential needs (e.g. launch campaigns);
• act as technical officer by selecting and managing in-house and external services contracts for printed media production related to layout, proofreading and printing process;
• coordinate relevant editing and graphical services provision contracts to develop and maintain an internal (offline and online) publishing/distribution workflow schedule ensuring quality and timely product delivery in full compliance with ESA Branding;
• liaise with the Department’s Digital Media Production Office to ensure appropriate deployment of digital promotion campaigns of printed media;
• propose and implement via selected services contracts an innovative monitoring and stock inventory plan (including management of the Office warehouse) with evaluation criteria – and key performance indicators, in order to ensure precise tracking of results and determine the impact of Office activities;
• ensure via appropriate contracts the distribution and availability of both ESA printed media and merchandising items across all existing ESA establishments as well as to any partner entities that might be interested in such;
• coordinate the promotion of the free use of the ESA Brand (ESA logo in particular) for merchandising products and apparel on channels other than the official ESA Space Shop and evaluate, validate and authorise such related supplier requests;
• liaise with the ESA Legal Services Department in the event of non-compliance of unauthorised sales of ESA merchandise by external parties.

Understanding of the Member States and relevant stakeholders' communication networks

Good understanding of the European context, other organisations and challenges

State-of-the-art knowledge in area of responsibility at required level

Understanding of the Agency's core business and structures and relationship to other Space Agencies

Result Orientation
Planning & Organisation
Innovation & Creativity
Relationship Management
Cross-Cultural Sensitivity
Forward Thinking

Applicants should have a master’s degree in marketing or communication-related disciplines.

Proven communication and writing skills, strong relationship-management abilities, a demonstrated aptitude for planning and organisation and problem-solving, a result-oriented mindset, with demonstrated competence in some of the following disciplines: publication workflow, logistics management, marketing campaigns, social media campaigns, product strategy, category management.

Good knowledge of ESA, its programmes and the Communication Department’s mandate and role is required.

Other information

For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework .

For further information please visit: Professionals ,What we offer  and FAQ    

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.     

The Agency may require applicants to undergo selection tests.

At the Agency we value diversity and we welcome people with disabilities.  Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace.  The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further please contact us email [email protected] .

-----------------------------------------------------------------------------------------------------------------------------------------------------

Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented or balanced Member States*.  (https://esamultimedia.esa.int/docs/careers/NationalityTargets.pdf )

In accordance with the European Space Agency’s security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment conducted by an external background screening service. 

Recruitment will normally be at the first grade in the band (A2); however, if the candidate selected has little or no experience, the position may be filled at A1 level.

*Member States, Associate Members or Cooperating States.