Office Manager @ Maastricht University: Department of Advanced Computing Sciences & BISS

Updated: 3 months ago
Deadline: 08 Jan 2023

Office Manager @ Maastricht University: Department of Advanced Computing Sciences & BISS
Office Manager @ Maastricht University: Department of Advanced Computing Sciences & BISS
Published Deadline Location
16 Dec 8 Jan Maastricht

Two departments from Maastricht University, Department of Advanced Computing Sciences (DACS) and Brightlands Institute for Smart Society (BISS), are jointly looking for an Office Manager to support their teams on administrative & organizational issues. The office manager spends half of the time with the DACS team in Maastricht, and half with the BISS team in Heerlen. We are looking for an enthusiastic, pro-active, disciplined, organized and sociable person with an interest in data science and innovation.
Job description
  • Assist management and staff members in financial and administrative tasks e.g. projects, HR and education and research related activities,
  • Manage online agenda systems, website and social media channels,
  • Assist in hosting guests and organizing meetings, conferences and activities,
  • Arrange travel plans,
  • Comply with University policies and procedures, including financial administration and record keeping,
  • Be flexible with respect to working hours, occasionally working in the evening hours or weekend may be required
  • Become part of the BHV team (Emergency Response).

  • 30.4—38 hours per week
  • €2471—€3336 per month
  • Maastricht View on Google Maps

Maastricht University (UM)

  • Professional office management training on a MBO/HBO level and experience and affinity with financial administrative tasks and HRM,
  • Fluent in English and Dutch both in oral and written communication,
  • Proficient in using Microsoft Word, Outlook, Excel, PowerPoint, SAP etc.,
  • Strong interpersonal skills and ability to work with diverse cultures and populations including students, researchers, administrators, and faculty members,
  • Enthusiastic self-starter, who must be able to work both independently and as part of a team.

Conditions of employment

Fixed-term contract: 1 year.

  • 30,4 to 38 hours per week, fulltime availability is a plus.
  • The position is initially offered for one year, subject to evaluation and funding, the position is eligible for extension.
  • Salary is competitive, depending on qualifications and work experience. The salary will be set in salary scale 7 of the collective labour agreement of the Dutch Universities (between € 2.471  and € 3.336  for a full-time job). On top of this, there is an 8% holiday and an 8.3% year-end allowance.
  • We offer you a stimulating working environment with excellent facilities for professional and personal development.
  • The position is embedded in a lively and creative working environment. Maastricht University has an excellent international reputation, and Maastricht itself is a beautiful, open-minded city located in the center of Western Europe. The Brightlands Smart Services Campus is located in Heerlen, and offers a lively and vibrant community with academics, companies, public organisations and students.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website  > About UM > Working at UM .

Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 22,000 students and about 5,000 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience. For more information, visit .


DACS: The Department of Advanced Computing Sciences is Maastricht University’s largest and oldest department broadly covering the fields of artificial intelligence, data science, computer science, mathematics and robotics. It launched as the joint identity of two Maastricht University research groups: the Institute of Data Science (IDS) and the former Department of Data Science and Knowledge Engineering (DKE)  

Over 100 researchers work and study in the Department of Advanced Computing Sciences, whose roots trace back to 1987. The department’s staff teaches approximately 800 bachelor’s and master’s students in 3 specialized study programmes in Data Science and Artificial Intelligence. A new bachelor's programme in Computer Science will be added in 2023. 

BISS – Brightlands Institute for Smart Society is an interfaculty institute at Maastricht University, built around a team of researchers from different disciplines, addressing business and societal challenges. BISS’ mission is to empower people and organizations through the socially responsible application of digital technologies. BISS is located in Heerlen at the Brightlands Smart Services Campus (BSSC).

Additional information

To apply at this vacancy, press the button ‘apply now’ to see the application procedure.

Applicants are asked to apply via Academic Transfer, before January 8, 2023. The intention is to fill this position as soon as possible. Informal inquiries concerning this position can be directed to: Managing Director DACS, Ellen Narinx-Schrauwen , or Managing Director BISS, Judith Kamalski .

Working at Maastricht University

Maastricht University distinguishes itself with its innovative education model, international character and multidisciplinary approach to research and education.

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Don't forget to mention AcademicTransfer and the job number: AT2022.556 in your letter.

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Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.

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