Managing Coordinator (0,8-1,0 fte) TU/e innovation Space

Position

Non academic staff (supporting staff)

Irène Curie Fellowship

No

Service(s)

General Affairs

Institutes and others

Innovation Space

Reference number

V82.7270

Eindhoven University of Technology (TU/e) is an internationally leading technical university specialized in Engineering Science & Technology. The TU/e organisation comprises 9 faculties and 10 services that support the primary process of teaching and research. With high-quality education and research, TU/e ensures the advancement of technical sciences and the development of technological innovations. In this way, TU/e contributes to the growth of prosperity and well-being in the Brainport region and beyond. TU/e is all about people. More than 13,500 students and 3,500 employees live, work and recreate on campus.

TU/e innovation Space occupies a special position at TU/e. It is the center of expertise for Challenge Based Learning (CBL) and Entrepreneurial Learning, and a learning hub where students in interdisciplinary teams co-create responsible solutions to real-world challenges together with researchers, industry, and societal organizations.  We develop them to become engineers of the future. 

Addressing the increasing complexity of global societal challenges, TU/e innovation Space has become an essential player in advancing systemic approaches to both social and technology-driven innovation. This hub is dedicated to enhancing the learning experience of students in CBL, both curricular and extracurricular (student team program), co-creating and collaborating closely with teachers and other education organizations at the TU/e, and building valuable and long-term connections with companies, societal, and governmental organizations. These collaborations are key to creating real impact and addressing the complex challenges faced by societal and industrial stakeholders. 

TU/e innovation Space is composed of several units (called clusters) like Resources, Technical Resources, Education, Extracurricular, Entrepreneurship, Business Collaboration, and Communication. The team consist of approximately 70 people, half of which are staff and the other half student assistants (a.k.a. Core Team).
Also TU/e’s student teams are part of the community of TU/e innovation Space (involving 650 students of which 60 full-timers). The programs and activities of TU/e innovation Space are split over four locations on campus (Matrix, Gaslab, Momentum, Disruptor) and at the Automotive Campus in Helmond and other places.
Because of our growing team, expanding programs and multi-site developments on campus, we are strengthening the backbone of our operations within TU/e innovation Space. This backbone is our Cluster Resources, for which we are looking for a managing coordinator and to lead and take responsibility for efficient and effective operational support within TU/e innovation Space.

Check the links below for additional information about TU/e innovation Space and its activities:
Website TU/e innovation space: https://tueinnovationspace.nl/
General video TU/e innovation Space: https://youtu.be/i9I2gOeBfpE?feature=shared
5 years lustrum magazine (2023): https://magsite.nl/4503602/
Video TU/e innovation Space facilities: https://youtu.be/WbyP3OjjTNA?feature=shared .

Key responsibilities

As a Managing Coordinator you will:

• Develop, prepare and execute policy with respect to improve operations and processes at TU/e innovation Space and to bear responsibility for the implementation of the approved policy.
• Contribute to operational excellence within the Core team and clusters.
• Coordinate the support to all programs, events and visits taking place at TU/e innovation Space and organize the resources for them to run smoothly.
• Closely collaborate with other clusters at TU/e innovation Space to support processes and operations connected to their activities and events.
• Manage the Resources Cluster, consisting of full staff members like two secretaries, a project leader, an events/visits coordinator, and also student assistants.
• Manage the budget allocated to Resources Cluster.
• Bear responsibility for maintaining our facilities and services on the various locations of TU/e innovation Space, in collaboration with TU/e’s service departments.
• Be a member of the Management Team (directors and other Cluster leads). You will also frequently meet with other service providers across campus, e.g. Real Estate, Facility Services and LIS (IT-department).
• Report to the managing director of TU/e innovation Space.
  

Activities:

• Pro-actively supervising, facilitating and coordinating the operations/processes in other clusters like Education, Business collaboration, Extracurricular, Communication a.o., and their respective programs and events.
• Bridging services among clusters and also with other TU/e services and departments on campus.
• Organizing and maintaining services and housekeeping of our premises in buildings Matrix, Gaslab, Momentum, Disruptor (cleaning, access, AV, furniture, etc.) with the TU/e service departments.
• Organizing smaller projects like interior design, look & feel, hospitality.
• Managing and coordinating the support to all events taking place at TU/e innovation Space.
• Supporting and organizing visits from delegations and guests to TU/e innovation Space.
• Coordinating the hiring and administration of our Student Assistants program.
• Connecting to services providers across campus.

We are looking for a highly motivated and skilled candidate with an operational and managerial background.
In addition, you also bring the following:

• Effective, efficient and high quality performance of work and processes.
• Excellent people management skills.
• Flexibility, pro-activity and service-oriented attitude.
• Good networking skills and enthusiasm to collaborate and interact with a broad variety of stakeholders with different roles and interests.
• Strong organizational skills and ability to come forward with concrete ideas to get things moving.
• Able to communicate with different disciplines, also comfortable outside of your area of expertise.
• A team player who enjoys working in a dynamic, interdisciplinary, and international team.
• Organization sensitiveness.
• Excellent communication (written and verbal) proficiency in both Dutch and English.

A meaningful job in a dynamic and ambitious university, in an interdisciplinary setting and within an international network. You will work on a beautiful, green campus within walking distance of the central train station. In addition, we offer you:

• 0,8 to 1,0 fte employment for initially 1 year with perspective on a permanent position.
• Salary following the Collective Labour Agreement for Dutch Universities, scale 11 (min. € 4.331 max. € 5.929). UFO profile: Managing Coordinator 2.
• A year-end bonus of 8.3% and annual vacation pay of 8%.
• High-quality training programs on general skills, didactics and topics related to research and valorization.
• An excellent technical infrastructure, on-campus children's day care and sports facilities.
• Partially paid parental leave and an allowance for commuting, working from home and internet costs.
• A Staff Immigration Team is available for international candidates, as are a tax compensation scheme (the 30% facility) and compensation for moving expenses.

Here you can discover even more information about our conditions of employment . Build on your career at TU/e!

Information about the content of the position is available from Ms Marta Comellas Aragones ([email protected] ), project & resources manager TU/e innovation Space, or Mr. Alfons Bruekers ([email protected] ), managing director TU/e innovation Space.

For questions about the application process or the conditions of employment , please contact Suzan Rondeel (HR advisor), email: [email protected] .

Internal TU/e candidates are strongly encouraged to apply to this vacancy. We foster a well-balanced community in terms of diversity, inclusiveness, age and gender.

Are you inspired and would like to know more about working at TU/e? Please visit our career page .