-Internal- Management Assistant Anthropology

Are you currently employed at the University of Amsterdam and are looking for a new challenge? Do you enjoy working in a dynamic and international work environment? Do you have strong organizational skills, are proactive and able to work independently? Do you have strong people skills and are you comfortable working in Dutch and English?

The Department of Anthropology is looking for a part-time management assistant who will support the management team of the Department.

What are you going to do

In this broad, new support position within the department of anthropology you will assist the management team consisting of the chair of the department, programme group directors, directors of Masters’ and Bachelors’ programmes and the department manager. You will build up institutional memory and will be able to proactively address things that need to be done or developed, taking responsibility for the tasks that are entrusted to you. As the position is new, you will have the chance to think along in shaping your tasks. You will work at the intersection of administrative, organizational and academic work.

This will entail:

• Providing general assistance to the chair (research and administrative).
• Providing administrative support to department manager.
• Maintaining the department calendar.
• Assistance in organizing:
  • the practical part of hiring procedures;
  • management and department meetings (making agenda, taking notes and file documents etc.);
  • departmental seminars and community building activities.
• Help with planning meetings and workshops, including:
  • curating, helping decide on format;
  • budgeting, including streamlining format with what is possible budget wise (in close collaboration with budget holders and other support staff colleagues);
  • communication with participants and practical support (hotels, travel, handing in receipts, etc.), in close collaboration with the secretariat of the department.
• Coordinating the updating of departmental website and program group websites, including collecting content and organizing strategic brainstorm sessions;
• developing social media presence;
• setting up valorisation activities (events with non-academic partners) and help increasing the visibility of staff valorisation activitites.

What do you have to offer

You have:

• academic education (Master’s level) or commensurate research-related experience;
• at least two years experience with organizational and research related work;
• experience and proficiency with Microsoft 365 tools;
• outstanding organizational and communicative skills;
• a pro-active and professional working attitude;
• ability to prioritize, multitask and, if needed, improvise;
• ability to work independently and as a part of a team;
• willingness to invest in and get acquainted with a complex, dynamic and international working environment;
• good proficiency in spoken and written Dutch and English.

What can we offer you

The position is exclusively open to internal candidates and concerns temporary employment of 22,8 hours per week (0.6 fte) at the Department of Anthropology. The starting date will be as soon as possible, no later than 1 May 2024. Initial employment is for one year. Permanent employment is possible, following a positive assessment and barring altered circumstances.

Depending on your relevant experience, the minimum salary will be € 2,693 and the maximum salary €4,104 gross per month based on a 38-hour working weekCollective Labour Agreement of Dutch Universities .

We additionally offer an extensive package of secondary benefits, including 8% holiday allowance and a year-end bonus of 8.3%.

The UvA offers excellent possibilities for further professional development and education.

What else do we offer

• a position in which initiative and input are highly valued;
• an enthusiastic and warm team that is open to new colleagues;
• an inspiring academic and international working environment in the heart of Amsterdam.

About us

The University of Amsterdam is the largest university in the Netherlands, with the broadest spectrum of degree programmes. It is an intellectual hub with 39,000 students, 6,000 employees and 3,000 doctoral students who are all committed to a culture of inquiring minds.

A challenging work environment with a variety of duties and ample scope for individual initiative and development within an inspiring organization. The social and behavioral sciences play a leading role in addressing the major societal challenges faced by the world, the Netherlands and Amsterdam, now and in the future.

Want to know more about our organisation? Read more about working at the University of Amsterdam.

Questions

Do you have any questions or do you require additional information? Please contact:

Job Application

If this vacancy speaks to you, but you are uncertain whether you meet all requirements, please do apply. In light of the department’s commitment to diversity, we strongly encourage applications from all qualified candidates, and specifically from people of color, with a migration background, and/or with other backgrounds underrepresented in academia.

Are you currently employed at the UvA and recognize yourself in the job profile? Then we look forward to receiving your application by 24 March 2024.

You may apply online by using the link below. Please upload the following materials combined into a single PDF document with your name and the vacancy number on the next pagein the field labeled 'CV/Resume' (not the motivation letter field):

• a letter of motivation, detailing next to your academic background, in particular your experiences in organizational and communicative work;
• your curriculum vitae.

Shortlisted candidates will be invited for a job interview.

The UvA is an equal-opportunity employer. We prioritise diversity and are committed to creating an inclusive environment for everyone. We value a spirit of enquiry and perseverance, provide the space to keep asking questions, and promote a culture of curiosity and creativity.

No agencies please.

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